UNOPS Job Vacancy- Finance Assistant
UNOP Somalia Country Office (SOCO) exciting career opportunity as we are committed to achieving a truly diverse workforce.
UNOPS – SOCO is recruiting this position: Finance Assistant and qualified female candidates are encouraged to apply.
UNOPS Background: The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.
Job Specific:
Under the guidance and supervision of the Finance Specialist, the Finance Assistant supports the provision of financial services within the support services function, ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations. She/he works in close collaboration with the Programme, Project and Support Services colleagues in the local office as well as the UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.
- Implementation of operational strategies and procedures
- Accounting and administrative support
- Knowledge building
Assist implementation of operational strategies and procedures, focusing on achievement of the following results:
- Assist with the full compliance of financial processes and financial records with UNOPS rules ,regulations, policies and strategies.
Provides accounting and administrative support, focusing on achievement of the following results:
- Assist in proper control of the supporting documents for payments and financial reports; payment execution.
- Assist to process financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal payment and expenditures control system by ensuring that payment dashboard is tracked, vouchers processed are matched and completed, transactions are correctly recorded and posted in one UNOPS; travel claims and other entitlements are duly processed.
- Assist with timely provision of information for monthly reports on financial status, reconciliation of journal vouchers processed ,procedures, exchange rates, costs and expenditures and potential funding problems.
- Follow-up with clients and other United Nations agencies for information relating to payments
- Preparation of routine correspondence, faxes, memoranda and reports in accordance with standard operating procedures.
- Extracting, inputting, copying and filing data from various sources.
- Maintenance of the proper filing system for financial records and documents.
Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
- Participation in the Finance-focused trainings
- Contributions to knowledge networks and currents ( #Finance).
- Actively interact with other Project/Programme teams and support services to provide support in a timely manner
Impact of Results
The effective and successful achievement of results by the Finance Assistant directly affects the overall efficiency of the individual team’s provision of administrative services, impacting the office’s capacity to efficiently and effectively service the operational needs of the office/programme/projects. Timely and accountable delivery of services, accurate data entry and presentation of financial information to ensure client-oriented approach and satisfaction that promotes the image and credibility within UNOPS Financial Services. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.
- Completion of Secondary School or equivalent is required.
- Diploma Certificate in Accounting, Business Administration, Finance or or other relevant disciplines with two (2) years of relevant experience may be accepted.
- University Degree in Accounting, Business Administration, Finance or other relevant disciplines will be an asset but it is not required.
CPA /ACCA certification is desirable
B. Work Experience:
- A minimum of four (4) years of relevant accounting and financial experience at national level is required.
- Knowledge of UN/UNOPS financial rules and regulations is an added advantage as well as working knowledge of ERP is desirable
- Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset.
- Fluency in written, reading and spoken English Language is required.
- Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
- Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
- Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
- Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
- Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
- Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- Nairobi is a family duty station.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
