Tender Name: Payroll Automation System – Mercy Corps (MC)
Tender No: MCK-NBO-PAYROLL-023-008
Location: Nairobi
Background Information:
Mercy Corps (MC) is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we collaborate to put bold solutions into action- helping people triumph over adversity and build stronger communities from within, now and in the future. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact. Mercy Corps has been present in Kenya since 2008 and has to date built a robust and diverse portfolio of programs working to enable Kenyans affected by poverty, resource scarcity and conflict – in particular the youth, women, adolescents and marginalized communities – to be healthy, productive and to drive peace and development of their communities. To do this, we deliver integrated programming to strengthen resilience, market and governance systems, and address the root causes of conflict. Mercy Corps Kenya (MCK) also collaborates with neighboring countries to implement a number of multi-country and cross-border programs.
As an organization operating in Kenya, we understand the importance of having a reliable and efficient payroll system in place. It ensures that our employees receive their salaries accurately and on time, and that we comply with the relevant taxation and regulatory standards in the country. To achieve this, we are seeking a payroll system that meets several standards, including industry-standard security protocols to protect our employees’ sensitive data from unauthorized access, breaches, or cyber-attacks. The system should also be user-friendly, providing relevant and timely reports to help us make informed decisions.
Data security is critical to us, and we require the payroll system to comply with data protection regulations in Kenya and provide adequate backup and recovery processes to safeguard data in case of disasters or system failures. The system must also be able to generate accurate and timely tax calculations and payments, including deductions for income tax, National Social Security Fund (NSSF), National Hospital Insurance Fund (NHIF), and other levies or taxes required by law.
In addition, we require the payroll system to integrate with our other HR and financial systems, such as accounting software, to ensure consistency and accuracy in data processing and reporting By meeting these standards, the payroll system will help us manage our payroll process more efficiently and accurately, while complying with legal and regulatory requirements in Kenya.
Tender Package Pickup Location: https://www.mercycorps.org/tenders
Submit Offers to: ke-bids@mercycorps.org
Clearly state Tender number “MCK-NBO-PAYROLL-023-008” on the subject line of the email.
ONLY SOFT COPIES OF TENDER APPLICATIONS WILL BE ACCEPTED
Deadline for Offer Submission: (02 / 06/ 2023; 1700hrs)
Mercy Corps reserves the right to accept or reject any late offers
