Self Help Africa (SHA) is hiring a Finance & Administration Intern (Based in Nairobi, Kenya)
About Self Help Africa:
Self Help Africa (SHA) is an international NGO dedicated to the vision of an economically thriving and resilient rural Africa. We have 50 years of experience working with smallholder farmers, farmer associations, cooperatives and agribusinesses across Africa to help farmers grow and sell more food, improve diets, diversify incomes and make their livelihoods more sustainable and resilient to external shocks. SHA also builds awareness of issues affecting smallholders and represent their interests at policy and institutional level.
SHA is a core member of The Gorta Group which is composed of a group of innovative organizations driving sustainable economic and social change across Africa. Comprising Self Help Africa, Partner Africa and TruTrade, the Gorta Group combines expertise in market-based solutions to poverty and rural development; climate change mitigation and resilience; trade facilitation and farmer and worker rights; underpinned by an inclusive ethos that specifically targets women and youth. In August 2021, United Purpose joined the Gorta Group, which operates as Self Help Africa (SHA), bringing together two organizations with proud histories of assisting those in greatest need. United Purpose, formerly Concern Universal, has worked for more than 40 years as a leader in community-led development and grassroots innovation. SHA now has over 700 staff worldwide, as a result of the merger, and a global turnover of over €40m. We are currently implementing a portfolio of 80 projects in Bangladesh, Brazil, Burkina Faso, Democratic Republic of Congo, Eritrea, Ethiopia, Kenya, Malawi, Mozambique, Uganda and Zambia funded by a variety of institutional and private donors including the European Union, Irish Aid and World Food Programme. In 2020, we supported close to eight million people in rural communities across sub-Saharan Africa, Brazil and Bangladesh.
Job Purpose:
The purpose of this exercise is to provide an opportunity to the student to apply skills acquired through a real work situation, expose the student to business functions which are not available to her/him at the university and build confidence in real work situation, problem solving, teamwork and working with professionals in the world of work.
Key Responsibilities
For Finance:
- Updating of voucher and journal files to ensure all support documents are attached.
- Ensure all payment support documents have been stamped paid
- Help in follow up of receipts from vendors and liaises with Admin & Logistics Officer on the missing receipts
- Help in arranging and re arranging archived files and ensuring documents are secured properly to avoid loss of trail.
- Scanning of all support documents for Salesforce – procurement process
- Assist in photocopying any relevant documents
- Update the cheque dispatch book
- Scanning of intercompany Documents.
- Matching of the requests, CBAs, Orders &Invoices.
- Initiating payment vouchers
- Maintaining little cab ((taxi) file – daily trip Invoices
- Fuel reconciliations
- Suppliers statements reconciliation
- Assist in drawing the LPOs
- Assist in audit for retrieval of documents.
- Assist in Audit Preparation.
For Admin:
- Filing
- Physical Asset and inventory checks
- Front office management and handling of the switchboard and direct phone calls to the respective team members
- To help in securing quotations as and when required
- Provide monthly reports as required.
- Issuance of Inventory to Staff
- Assist in Asset Disposal.
Personal Specifications
- Must have successfully completed their undergraduate degree in finance, business administration or a related field in the last two years
- Must not have worked in a paid position before.
- This must be the first internship
- CID Certificate of good behavior or application in progress
- Two references from faculty, professional contacts or community
KEY RELATIONSHIPS:
Internal
- Head of Finance and Administration
- Project Accountants
- Administration & Logistics Officer
- HR and Administration Manager
Download the Job Description
This Job Description only serves as a guide for the position available and SHA reserves the right to make necessary changes.
HOW TO APPLY:
If you are interested in the position and have the right skills and attributes, please download the Application Form and fill it in. Upload this, along with your CV and covering letter to our Online Recruitment Platform.
If you are experiencing any problem with submitting your online application please visit this link for assistance: https://bit.ly/SHA_TechSupport1
Please note incomplete applications will not be considered for shortlisting.
Closing date is Friday 10th December at 5pm.
Please note that Self Help Africa Kenya advocates for equal opportunity and does not require applicants to pay any fee at whatever stage of the recruitment and selection process. Canvassing will lead to automatic disqualification.
Self Help Africa is committed to the highest possible standards of openness, transparency, and accountability in all its affairs and is completely against fraud, bribery, and corruption. All employees are bound by code of conduct, child protection and conflict of interest policies.
Any candidate offered a job with Self Help Africa will be expected to sign Self Help Africa’s Safeguarding Policies and Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
Police vetting is required.
All applicants are encouraged to read through the following safeguarding policies as you make your applications:
Women applicants are highly encouraged; Self Help Africa is an Equal Opportunities Employer
