Request for Quotations for a Vehicle Provider – Breakthrough ACTION
Background
Breakthrough ACTION is a cooperative agreement funded by the United States Agency for International Development (USAID) to lead its social and behavior change programming around the world. Led by the Johns Hopkins Center for Communication Programs (CCP), Breakthrough ACTION partners include Save the Children, ideas42, Think Place, Camber Collective, the International Center for Research on Women (ICRW), and Viamo.
To carry out these projects, we need to purchase a car to facilitate the supervision, monitoring and coordination of activities in accord with the project’s scope of work. Breakthrough ACTION Kenya invites qualified companies to submit a quotation for vehicles in accordance with the specifications and other requirements listed below.
Client: BREAKTHROUGH ACTION
Specifications
| MOTOR | |
| Vehicle Condition | New and unused |
| Model Year | 2021 or 2022 |
| Number of cylinders | 6 |
| Fuel Type | Diesel |
| BODY WORK | |
| Silhouette | 4X4 Truck/Sport Utility Vehicle (SUV)/Van |
| Number of doors | 5 doors (4 doors + 1 back hatch) |
| Ground Clearance | 220mm or above |
| Raised Air Intake | Yes |
| Capacity | 7-10 Seats |
| TRANSMISSION | |
| Transmission | Manual |
| Steering wheel | On the light |
| WEIGHT/CAPACITY | |
| Fuel tank capacity (liters) | [Min 100 |
| TIRES | |
| Spare tire | 1 full-sized spare tire |
| lNTERIOR & COMFORT4X4 | |
| Power steering | Yes |
| Air conditioning | Yes |
| Remote central locking | Yes |
| PASSIVE SAFETY | |
| 1 Air Bag System: D+P(driver land passenger) | Yes |
| ACCESSORIES | |
| 3-year warranty | Yes |
Submission Requirements
All interested parties must submit a detailed price quotation, including the Vehicle Specification Verification form that will be provided to you any time you contact the email address below. In addition, bids must adhere to the following guidelines:
- Validity Period – Bids must remain valid for a period of at least 180 days
- VAT – Quotes to be VAT inclusive and VAT charge clearly shown.
- Visuals – A photo of the vehicle or a stock photograph must be included
- Country of Origin – Information regarding the vehicle’s country of manufacture must be included
- Payment Terms – Bids must include all payment terms
- Authorization – Bids must be signed and dated by an authorized representative
- Required Documentation – To be eligible, bidders must submit the documentation outlined in 2.1 and 2.2 below.
Administrative and fiscal documents to be provided:
- A valid certificate of Tax compliance:
- A certificate of company registration:
- A dealer’s license issued by the firm that manufactured the vehicle and which authorizes you to sell in Kenya.
Technical and financial documents to be provided:
- Provide a list of authorized service centers in Kenya for warranty servicing;
- A detailed proforma invoice:
- At least three relevant references of similar goods and services performed with supporting documents (contract excerpt, certificate of service, etc.)
Date and place of Submission of applications
Applications in English must be sent by email to the address: ccpke-info@jh.edu no later than December 16, 2022, at 5:00 pm. You can contact +254 768 396 006 to get the Vehicle Specification Verification Form or for more information.
