Regional Finance Coordinator East Africa & Yemen (Kenyan Nationals Only)

Job Description

The Regional Finance Coordinator is mainly responsible for providing the financial management services by implementing NRC finance procedures and addressing day-to-day issues that arise in respect to finance functions in the regional office.

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

  1. Implement NRC’s systems and procedures at country level
  2. Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
  3. Prepare and submit reports and analysis
  4. Ensure proper filing of all support documents
  5. Support line managers in procedures and require support team trainings
  6. Ensure that the accounting, monitoring and reporting are according to procedures
  7. Support project staff in financial matters
  8. Maintain budget control and monitor cash flow

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

  1. Proper control of the supporting documents through review of payment requests submitted to finance.
  2. Preparation of Regional office BVAs on a monthly basis, to be submitted to the Regional Head of Finance.
  3. Ensuring that staff Advances are liquidated and claims conform to NRC standards and laid down policy before approval is done.
  4. Monthly Clearing of entries from other countries
  5. Prepare overview of running costs for the regional and follow up with the administration officer for the payment of regional costs (utilities)
  6. Prepare monthly reconciliations for the regional office accounts and clean the BRS.
  7. Conduct weekly cash counts with the Finance assistant.
  8. Support CALP and Recruitment center in budgeting, monitoring and reporting.
  9. Follow up and booking shared costs and hosting fees to be paid by Kenya CO, Somalia CO, CALP, Recruitment Centre and other units
  10. Posting Regional International and National staff salaries on monthly basis and uploading time sheets in the system.
  11. Zeroing RO budget on monthly basis.
  12. Preparation of the Project Summary for funds request
  13. Induction of new staff joining the regional office.
  14. Audit support (providing sampled support documents and responding to relevant audit queries)
  15. Prepare the Regional office transaction checklist on a monthly basis.
  16. Finance support to country offices on need basis

Behavioral competencies

These are personal qualities that influence how successful people are in their job. Of the 12 behavioral competencies, the following are essential for this position:

  • Planning and delivering results
  • Working with people
  • Empowering and building trust

Professional competencies

Generic professional competencies for this position:

  • Experience from working in finance in a humanitarian/recovery context
  • Documented results related to the position’s responsibilities
  • Knowledge about own leadership skills/profile
  • Fluency in English, both written and verbal

Context related skills, knowledge and experience

  • Bachelors degree in Accounting or related field.
  • Good knowledge of financial reporting systems
  • Excellent interpersonal, written and verbal communication skills
  • Ability to work independently with strong team player skills
  • Very strong computer based financial analysis skills
  • Strong cultural awareness and sensitivity
  • Ability to work under pressure, meet deadlines without compromising on Quality
  • Good hands on experience with Microsoft Excel, Word and PowerPoint.

What We Offer

  • The opportunity to work and collaborate with an experience, passionate and diverse team
  • One year full-time contract
  • Position is open to Kenyan Nationals Only
  • Grade 7 in NRC’s grade structure
  • Duty station: Nairobi, Kenya

Internal candidates are encouraged to apply but we are also open to external applicants who can show a commitment to NRC and being part of a challenging, but important mission to make a difference.  

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organization helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
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