Project Manager – Kalobeyei Integrated Drought Response and Management (KDREAM)
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
World Vision Kenya is part of the Inter-Agency Scheme for the Disclosure of Safeguarding-related Misconduct in Recruitment Process within the Humanitarian and Development Sector and all candidates will thus be screened as appropriate for any safeguarding related misconduct.
Job Title : Project Manager – Kenya Kalobeyei Integrated Drought Response and Management (KDREAM)
Reporting to : Cluster Manager
Grade Level : 14
Work Location : Kakuma
Purpose of Position
Ensure the effective and efficient management of the project by supporting design, planning and management processes. The job holder will closely work in collaboration with various technical leads, the Cluster Manager, Regional Office and National Office Disaster Management Team for effective achievement of results, anticipating and resolving complex project-related issues and information delivery. The Project Manager is expected to exercise full compliance with World Vision & KOICA programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.
Major Responsibilities
Strategic Project Management, Coordination & Compliance (30%)
• Provide overall leadership, management and guidance in the development and implementation of the project to ensure compliance.
• Ensure that the project is implemented according to the project management cycle while ensuring all activities are implemented on time target and budget and in compliance with the donor requirements and World Vision Standards.
• Ensure all operations, planning and budgeting processes are aligned with the World Vision Kenya (WVK) requirements and standards.
• Ensure 100% implementation of audit recommendations and presence of risk management plan/document to guide operations
• Ensure inclusion of cross cutting themes including gender, youth, disability and social inclusion.
• Ensure integration between the project activities and other WVK livelihoods and resilience development programs in the Area Program
• Review, evaluate and prioritize project staff activities on an ongoing basis and undertake field visits to perform oversight function.
• Support the technical visits, donor missions to the Project sites for resource mobilization, marketing and communication.
• Manage and coordinate the project team ensuring competent and motivated staff as well as evaluate staff performance, monitor workloads and encourage on-the-job coaching, identify and address learning and training needs and opportunities
Design, Monitoring, Evaluation and Reporting (20%)
• Facilitate effective monitoring, documentation and reporting in compliance with KOICA and WV standards
• Guide staff in the development of quality Annual Operation Plan (AOP) and Detailed Implementation Plan (DIP) for the project in place and utilized
• Work closely with the Regional DMEAL Coordinator to effectively support the project to carry out all measurements and assessments – baselines, assessments, designs, monitoring and evaluations – in accordance with donor requirements and WV established standards, policies and procedures
• In liaison with the DMEAL Coordinator, ensure that appropriate controls, monitoring and evaluation tools are in place and being utilized in a timely manner.
• Review quantitative and qualitative data with various specialists on an ongoing basis to evaluate performance of the project and provide guidance to the implementing team
• Participate in field monitoring visits to review progress and gather stories of change
• Ensure integration of sustainability in the implementation of plans
• Take responsibility of reporting official and appropriate progress documents to the donors in Korea.
• Ensure timely submission of end of monthly, quarterly, bi – annual and annual reports
Coordination of organizational legal and policy matters (15%)
• Ensure that internal governance policies and procedures are reviewed regularly for alignment with partnership policies and national law
• Establish and implement organizational contract management procedures and ensure that they are regularly reviewed for effectiveness. Where appropriate, this may include maintaining the contract under the organizational contract records
• Establish a mechanism that encourages the coaching and development of all WVK employees in contracting practices and procedures and compliance thereof.
• Provide expert and strategic legal advice to management of significant issues that cut across legal and related areas such as external and internal partnering processes, grant-contracting processes, operations, (which includes evaluating and weighing multiple inputs and impacts of any decision and course of action.)
• Establish an audit process that regularly evaluates the legal position of the organization in regards to legal compliance
• Monitor changes in relevant legislation and the regulatory environment, to ensure that internal management policies and procedures for WVK are reviewed for relevance and effectiveness.
Engagement, Networking & Collaboration (20%)
• Identify and build strategic linkages, relations, collaborations and networks with partners and other stakeholders in planning and implementation.
• Build a cordial relationship with the focal person with KOICA Kenya office
• Establish good working relationships with UNHCR and Turkana West Sub-County sectoral leads in WASH, Cash, Livelihoods and Environment
• Participate in KISEDP platforms, sectoral Technical Working Groups, County Steering Group and public forums/events as appropriate.
• Actively participate in project meetings as appropriate
Financial management (20%)
• Ensure the timely preparation and submission of disbursement requests.
• Monitor and assess key risks affecting project implementation to avoid the underspending and overspending without special circumstances
• Ensure that project finances and assets are managed in line with WV policy and KOICA requirements
• Monitor Budget Utilization in line with planned Detailed Implementation Plan (DIP) as per WVK Financial Standards and donor requirements
Others (5%)
• Attend and participate in devotional life of the organization such as chapel, transteam meetings etc.
• Participate and contribute in committees and task forces as may be signed from time to time
• Perform any other duty as assigned by the supervisor or Designee
Knowledge, Skills and Abilities
• A Bachelor’s degree in Social science, Project Planning and Management or other relevant field. A Master’s Degree in International Development is an added advantage.
• A minimum of 4 years of INGO field experience in implementing or managing similar related projects or programs
• At least 2 years’ experience in implementing KOICA funded grants is an added advantage.
• High level of understanding of refugee programming. Prior experience of project implementation in a refugee camp in Kakuma or Dadaab is preferred.
• Ability to engage at a strategic level with senior government officials and UNHCR, INGO officials at the County & National level.
• Excellent written and spoken English is essential
• Strong budgetary and financial management skills, organizational skills, communication and interpersonal skills
• Strong organizational skills and an ability to work with diverse teams across the organization.
• Willingness to travel to the field as and when needed
• Ability to work in a multi-sectoral/ multicultural context.
Applicant Types Accepted:
Local Applicants Only
