Program Management Consultancy at FilmAid Kenya (FAK)- 4 months

About FilmAid Kenya:

FilmAid Kenya (FAK) is a development and humanitarian organization that harnesses the power and influence of film, media, and the arts to respond to displaced communities in need as well as promote social change. Using a participatory community-based approach, FilmAid Kenya provides displaced people with actionable information about their rights, their safety, their health, and their future. Using compelling video, radio, print, SMS, and digital media campaigns, FilmAid Kenya reaches over 400,000 people every year.

Job Purpose:

This role will supervise the successful delivery of FilmAid Kenya’s community communications projects in Kenya.

Key Performance Indicators:

• All projects are planned, implemented in accordance to grants’ contractual obligations and projects are delivered on time;
• Timely submission of quality internal and donor reports for existing and new grants including in accordance with donor and internal reporting requirements;
• Program management processes are improved; ensuring we’re meeting targets according to work-plans;
• Effective communication and coordination with project team leads, management and donors.

KEY DUTIES

Programmatic Management: (90%)

Manage and collaborate with Executive Director, the Field Managers and the Programs Technical Unit and any other member of team to fulfil the following;

i. Project Inception: lead project inception process at Nairobi level; support Field Managers to facilitate field-level project inception processes; monitoring procurement plans;

ii. Leads all project launch activities and coordinate with the field managers to ensure field-based inception;

iii. Project Planning: lead annual organizational planning process; support Field Manager/Senior Programs Officer with the field-level grant planning processes; lead the consolidation and review of monthly field-level and departmental work-plans;

iv. Project Implementation: Supports Project Team Leads to ensure that they are implementing work plans on time and scope;

v. Project Quality Control: methodologies, progress against work plans – aligned with field-level meetings (agree on purpose of meeting, objective at country level);

vi. Back-stopping Support: management of bulk SMS system; field-level programmatic support in case of gaps in staffing or other needs;

vii. Donor Reporting: Reviews all contractually obligated programmatic reports prior to submission to the donor;

viii. Supports and at times leads the production of programmatic reports;

ix. Maintains the donor reporting tracker and timely submission of programmatic reports to donors;

x. Coordinates closely with the MERL Department to ensure that M&E data is incorporated into programmatic reports;

xi. Internal reporting: quarterly comprehensive reports against the annual organizational work plans;

xii. Project Close-out; Leads project closeout activities in collaboration with the field managers to enhance program learning for subsequent projects

xiii. Programmatic Information Management: archiving grants documents, plans, reports, M&E

xiv. data, methodologies, content, trackers in collaboration with the program assistant

xv. Maintains an effective program reporting system, creating a process to ensure the submission of timely and quality programmatic reports according to the donor requirement;

xvi. Ensures that Project Team leads, and key staff are in compliance with the contracts.

Organizational Support (10%)

xvii. Business development support: fundraising (opportunities) research, managing funding tracker; undertaking contextual and other research, supporting the facilitation of fundraising meeting

xviii. Supports Business and Proposal Development efforts in coordination with the Senior Management Team;

xix. Compile one-pagers/fact sheets about FilmAid Kenya’s programmatic pillars

xx. Fulfills other functions/activities as requested by the Senior Management.

Qualifications and Skills Requirements:

i. Education: Bachelor’s Degree in Social Sciences, Communications, International Development, or any other relevant social and behavioral science discipline;

ii. Prior Work Experience: Minimum of five years of progressive professional experience in program implementation and coordination, preferably with an international humanitarian aid organization managing donor-funded projects;

iii. Job Knowledge:

• High-level project coordination experience, with requisite skills in project management, developing and managing budgets, internal communications, supervising, and working with partners;
• Project and Portfolio management experience required, including skills working with and leading diverse, multi-cultural, cross-functional teams;
• Ability to deliver quality programmatic outcomes in a time-sensitive manner in multiple tasking environment;
• Experience delivering projects in multiple locations, including cross-cultural and multi-language environments;
• Previous proven evidence of the production of quality program and donor reports;
• Experience in developing performance management plans, results frameworks, logical frameworks;
• Experience with principles and practice of humanitarian aid and/or development;
• Has lived and is willing to live and work in non-family workstations;
• Experience working with the media and managing magnification events;
• Working knowledge on Social Marketing, C4D, CwC methodologies;
• Have a high-level understanding of ME&L systems;
• Diverse, Creative, and analytical thinker with the experience to conceptualize various Projects and manage multiple projects;
• Experience in supervising and leading project teams.

Key Skills and Competencies;

• Strong writing, reporting and communication skills with a high level of fluency in oral and written English, is required;
• Ability to use program management software and excellence in using Microsoft Officer products (Office 365, Excel, Word);
• Excellent interpersonal, communication, and organizational skills;
• Must be highly organized and able to work with other teams;
• Solutions-oriented, pro-active, hands-on, and detailed-oriented;
• Presentation skills.