Pre-Qualification of Suppliers/Contractors for the Provision of Goods, Works and Services for the Years 2022-2023

November 20, 2021

Tender No.: CFK/PQS/2021

Carolina for Kibera (CFK) is a Non-Governmental Organization that was established in 2001 and operates in Kibera, Nairobi. It runs a number of programs which include operating a fully-fledged medical clinic, a maternity, educational and job training programs, and mentorship and advocacy programs for young girls in the community. In line with its strategic plan, CFK is expanding to seven other counties namely Mombasa, Kilifi, Kiambu, Kajiado, Machakos, Kisumu, Nakuru and other parts of Nairobi.
Our Vision – To have healthy informal settlements where community members have voice and opportunity.
Our Mission – Improve public health and economic prosperity in informal settlements

CATEGORIES OF GOODS AND SERVICES
CFK invites applications from reputable suppliers for prequalification as suppliers and contractors for the period
between 1st January, 2022 to 31st December 2023. We invite suppliers from the eight counties of operation namely,
Mombasa, Kilifi, Kiambu, Kajiado, Machakos, Kisumu, Nakuru and Nairobi. Existing suppliers who wish to be retained MUST re-apply.
Local suppliers residing in the respective counties are encouraged to apply.
The categories of suppliers for goods and services to be pre-qualified are as indicated below: –

CATEGORY A: SUPPLY OF GOODS

CFK/01/2022-2023 Supply of general office stationery and computer/printer consumables.
CFK/02/2022-2023 Supply and maintenance of photocopiers, servers, scanners, computers, printers, tablets, Uninterruptible Power Supply (UPS), laptops, software, toners and accessories.
CFK/03/2022-2023 Supply, Installation & commissioning of networking equipment, (structured cabling (IP) PABX, witches, routers, hubs, firewalls, wireless control).
CFK/04/2022-2023 Supply, installation and maintenance of fire and security alarms equipment and security and surveillance solution (e.g. CCTV software, cameras) systems.
CFK/05/2022-2023 Supply, installation and maintenance of firefighting equipment and materials.
CFK/06/2022-2023 Supply of bottled drinking water, dispensing machines and maintenance.
CFK/07/2022-2023 Supply and delivery of generator fuel.
CFK/08/2022-2023 Supply and delivery of generators and related accessories.
CFK/09/2022-2023 Supply and delivery of LPG gases.
CFK/010/2022-2023 Supply of office furniture, fittings (including blinds) and fixtures.
CFK/011/2022-2023 Supply of cleaning materials, soap making ingredients, detergents, disinfectants and tissue papers.
CFK/012/2022-2023 Supply of dry foods (maize, beans, green grams, rice)
CFK/013/2022-2023 Supply and delivery of fresh meat and eggs.
CFK/014/2022-2023 Supply and delivery of fresh vegetables.
CFK/015/2022-2023 Supply and delivery of fresh processed & packaged milk.
CFK/016/2022-2023 Supply and delivery of clean water in bowsers.
CFK/017/2022-2023 Supply of motor vehicle/cycle tires, tubes, batteries, fuel, oils and lubricants.
CFK/018/2022-2023 Supply and delivery of diapers and sanitary towels.
CFK/019/2022-2023 Supply of general office equipment (metal filing cabinets etc.)
CFK/020/2022-2023 Supply of building and general hardware materials.
CFK/021/2022-2023 Supply of PVC water tanks.
CFK/022/2022-2023 Supply, installation and maintenance of washing machines.
CFK/023/2022-2023 Supply, installation and maintenance of nurse calling systems.
CFK/024/2022-2023 Supply, installation and maintenance of Medical /Surgical/Laboratory/Radiology Equipment and supplies and COVID-19 related items e.g. face masks, face shields, thermometers
CFK/025/2022-2023 Supply, installation, maintenance and delivery of medical gases.
CFK/026/2022-2023 Supply and delivery of pharmaceutical products (medical drugs) and other medical consumables.
CFK/027/2022-2023 Supply and delivery of medical scrubs and crocs, hospital linen and patient wear.
CFK/028/2022-2023 Supply of Sports gear, sports equipment and related items.
CFK/029/2022-2023 Supply of branded and promotional materials (Banners, signage, T-shirts, bags, jackets, hoodies, cups, mugs, etc.)
CFK/030/2022-2023 Supply, installation and maintenance of general electronic equipment and appliances e.g. TV, microwave, fridge, air conditioner.
CFK/031/2022-2023 Supply and delivery of cutlery and crockery.
CFK/032/2022-2023 Supply of prepaid airtime with a platform to load airtime directly onto phones.

CATEGORY B: PROVISION OF SERVICES

CFK/033/2022-2023 Provision of office repairs, renovations, partitioning and construction services.
CFK/034/2022-2023 Repair, maintenance services of generators.
CFK/035/2022-2023 Provision of networking services (fiber, copper and wireless).
CFK/036/2022-2023 Provision of internet connectivity services.
CFK/037/2022-2023 Provision of cloud services, security, firewall products and services.
CFK/038/2022-2023 Repair and maintenance of audio visual equipment and telephones.
CFK/039/2022-2023 Provision of courier and mail delivery services both local and international.
CFK/040/2022-2023 Provision of air travel, reservations and ticketing services (IAT registered firms only).
CFK/041/2022-2023 Provision of transport and taxi services (car hire, buses hire, lorry/canter hire,4*4, and pick up hire services) in Nairobi, Kisumu, Mombasa, Kilifi, Machakos, Kajiado, Nakuru, Kiambu counties and their environs.
CFK/042/2022-2023 Provision of hotel accommodation and conference facilities in Nairobi, Kisumu, Mombasa, Kilifi, Machakos, Kajiado, Nakuru, Kiambu counties.
CFK/043/2022-2023 Provision of outside catering services.
CFK/044/2022-2023 Provision of garbage collection and incineration services (medical and non-medical waste).
CFK/045/2022-2023 Provision of office cleaning, sanitary, fumigation, and pest control services.
CFK/046/2022-2023 Provision of asset tagging/coding services.
CFK/047/2022-2023 Provision of bulk printing services.
CFK/048/2022-2023 Provision of media coverage services (airing shows et al).
CFK/049/2022-2023 Provision of photography and video graphic and editing, including digital communication services.
CFK/050/2022-2023 Provision of events equipment (tents, chairs and Public Address (PA) equipment).
CFK/051/2022-2023 Provision of removal and relocation services (local and international)
CFK/052/2022-2023 Provision of OSH audits and workplace registration services.
CFK/053/2022-2023 Provision of language translation services.
CFK/054/2022-2023 Provision of clearing and forwarding services, customs duty exemption advice and related consultancy services
CFK/055/2022-2023 Provision of staff training and development services
CFK/056/2022-2023 Repair, maintenance and servicing of motor vehicles
CFK/057/2022-2023 Provision of tracking services to motor vehicles
CFK/058/2022-2023 Provision of property, motor vehicle and medical Equipment valuation services
CFK/059/2022-2023 Provision of leasing services for printers, ICT equipment, medical equipment.
CFK/060/2022-2023 Provision of Brokerage services for Vehicles, WIBA, Medical and general insurance
CFK/061/2022-2023 Provision of security services (guards, dog patrols and security survey).
CFK/062/2022-2023 Provision of electrical equipment, fittings and repair services. (Registered with EPRA).
CFK/063/2022-2023 Provision of medical equipment, supplies, servicing and maintenance.
CFK/064/2022-2023 Provision of fabrication, welding and metal works services.

CATEGORY C: PROVISION OF MINOR WORKS

CFK/065/2022-2023 Minor construction works (hand washing blocks, road works), (Registered with National Construction Authority).
CFK/066/2022-2023 Minor plumbing, drainage and sewerage services.
CFK/067/2022-2023 All Painting works.

Note
For service provision, each firm must attach evidence of registration with Professional bodies/Authorities
e.g. IATA, Municipal / City Council Certificates of health for food stuffs handling as applicable.

Prequalification Instructions
Introduction
CFK intends to prequalify firms for the supply and delivery of goods and services for the 2-year period – Jan1, 2022 to Dec 31, 2023. Prequalification is open to eligible firms/ Individuals as indicated in the instructions.

Prequalification Objective
The main objective is to qualify firms to supply and deliver assorted items under the relevant
tenders/quotations and proposals as and when required during the stated period.

Language

All information requested for prequalification shall be provided in the English language. Where information is
provided in any other language it shall be accompanied by a translation of its pertinent parts into English language.
The translation will govern and be used for interpreting the information.

Invitation of Prequalification
Firms registered with the registrar of companies under the laws of Kenya with respect to merchandise or services
are invited to submit their tender documents to The Tender Committee, Carolina for Kibera so that they may be
evaluated for prequalification for subsequent submission of tenders/quotations. All mandatory information must
be provided by any eligible and interested firm.

Experience
Prospective firms must have carried out successful supply and delivery of similar goods/services to institutions of
similar size and complexity. Potential firms must demonstrate the willingness and commitment to meet the tender
criteria.

Eligible Firms
CFK employees and their immediate family are not eligible to participate in the prequalification process.

Anti-Terrorism Certification
Eligible and interested firms should certify that they: –
• Have not provided support of any kind in violation of applicable law to a person or entity that the firm knows
or has reason to know advocates terrorism or engages in terrorist activities.
• Will undertake to inform CFK of any individual or organization engaging in such activities, when it receives
new information.

Prequalification Document
Interested and eligible bidders may obtain the tender prequalification document by sending a request
email to tenders@carolinaforkibera.org with the subject line “REQUEST CFK/PQS/2021” OR download
the tender document from www.carolinaforkibera.org/tender. The document includes questionnaire forms PQS1
to 9 and documents required from prospective firms. All eligible and interest firms must provide required
information in the attached questionnaire forms PQS1-9.

Submission and Deadline of Prequalification Documents
Duly completed prequalification documents in sealed envelopes, clearly marked with the Tender number, Item
Reference number and category description, should be deposited in the tender box located at the reception of
CFK, Binti Pamoja Center, Olympic, Kibera, Nairobi between 9.00am and 3.00pm and addressed to: –
The Tender Committee
Carolina for Kibera
Binti Pamoja Center, Olympic
Kibera, Nairobi

Those wishing to send via email may submit to tenders@carolinaforkibera.org with the subject “SUBMISSION
CFK/PQS/2021”. Submitted documents must be in PDF form.
All submissions must be received on or before 17th December 2021 at 2.00 p.m. Kenyan time
Late submissions and canvassing will lead to automatic disqualification.

Read full tender document here; https://carolinaforkibera.org/wp-content/uploads/2021/11/2022-2023-CFK-AFRICA-PREQUALIFICATION-REGISTRATION-OF-SUPPLIERS_Nov-18-2021..pdf