Job Vacancy: Finance and Admin Officer- VSF Germany

A. Brief Overview of VSF Germany

VSF Germany is an International Non-Governmental Organization, providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. In the Horn of Africa region, VSF Germany has been implementing programs in South Sudan, Sudan, Kenya, Somalia, Uganda and Ethiopia since 1998. VSF Germany programs focus on Food Security and Livelihoods, Nutrition, Natural Resources Management, Peacebuilding, Water and Sanitation, Protection and response to Disasters and Emergencies. Each country program is managed through the country offices and country teams. Country programs are coordinated and facilitated from the Regional Office Nairobi (RON). The organization is a registered Non Profit Association in Germany with its headquarters in Berlin.

VSF Germany seeks to recruit qualified and well experienced Finance and Administration Officers to support in operations (Finance, Admin and Logistics) for project(s) implemented in Kenya. This positions are being recruited to fill one (1) position in Nairobi with field travel and one (1) position in Marsabit County in Kenya.

B. Job Summary

The purpose and role the Finance and Administration Officer is to support in effective financial, administration, HR management support and logistical operations with accounting perspective. This entails review of financial documents and generation of various financial reports observing best practices and assuring expected quality and compliance. It will also entail various administrative duties and roles in areas human resource and of logistics aimed at ensuring smooth operational support to project implementation. The holder of the position will also provide support in custody and implementation of internal control systems in finance department.

C. Main Duties and Responsibilities

• Cash management
• Preparation of project finance and management financial reports for projects
• Grant management
• Cash flows and budgeting for supported projects and region
• Data handling and management
• Reviews- compliance, performance and financial reviews
• Procurements
• Managing employee files and affairs in the office – including all staff administrative affairs
• Basic fleet management

D. Reporting Lines and Collaboration

The FAO reports and works under the functional and administrative supervision of the Project Manager / Country Director and in collaboration with other program staff and the Regional Heads of Finance, Logistics and HR.

E. Qualifications, Experience, Attributes & Skills required

• University degree in Accounting/Finance from a recognized institution
• CPA finalist will be an added advantage
• Proficiency in Office computer packages (word, excel) and experience in specialized accounting software. Knowledge of Microsoft Dynamics BC is essential.
• 5 years minimum hands on work experience in Finance and Administration position. Experience in a humanitarian or other International NGO setting an added advantage.
• Exposure to human resource and logistics functions (e.g. procurement, fleet, warehousing) will be an added advantage
• Ability to analyze problems and make sound operational decisions
• Ability to work with minimum supervision
• Solid understanding of donor regulations desirable.
• Good communication skills, both oral and written in English.
• A team player with good organizational skills.

Desirable attributes

• Individual must be results oriented
• Highly self-motivated, and adaptive
• Ability to establish strong working relationships with staff in Kenya and internationally
• Experience working in a multicultural environment

Selection Criteria

• Selection will be based on requirements, competencies and skills outlined above.
• VSF Germany is an equal opportunity employer but female candidates are strongly encouraged to apply.

F. Remuneration and benefits package

Successful candidates with be offered competitive remuneration in local currency and accompanying staff benefits in line with local labor market rates and organizational policies.