Job Vacancy: Admin/HR Intern- Nairobi, ACTED

Direct Hierarchy: Senior Admin/HR Officer

Contract duration: 3 months

Duty Station: Nairobi- Kenya

Starting Date: February 2022

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non-discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 38 countries worldwide. ACTED sectors of intervention include emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

ACTED is looking for professionally confident, self-motivated and committed team player to fill the aforementioned position based in Nairobi Kenya.

Responsibilities:

• Assist with recruitment and Interview process i.e circulate vacancy announcements for new recruitment of National staff through contacted NGO’s, career websites etc
• Screening of applications in consideration of required job profile
• Upon request, to do long listing of applications for various job openings and share them with line manager for review and shortening before sharing the list with the relevant departmental head(s).
• Schedule meetings and interviews as requested by the HR/Admin Manager or Admin/HR officer
• Assist in preparing of OUT correspondences for review by line manager before dispatching them to the relevant offices, staff.
• Internally manage the IN correspondences by creating and labelling folders
• Update the field Teams with HR information
• Ensure that staff personnel folders are complete with all documents/contents as per ACTED policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;
• Assist in filing of all processed HR papers and documents into appropriate files.
• Assist in regularly updating the staff leaves Follow up and planning
• Assist in maintaining an accurate information of all staff in the mission as well as updated database for the staff;

Qualifications/Skills Required

• Ongoing (Second year) or just completed 1st Degree in Business Administration, Human Resource, Public Relations or related field.
• No experience required
• Committed, focused, consistent, punctual, resilient and has the zeal to learn.
• Computer Literate – MS Outlook and Excel and basic software application and familiarity with the internet and email communications
• Excellent communication skills
• Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
• Kenyan-Somali nationals are encouraged to apply