Job Title: Procurement Assistant, AECF

Published · Updated

Department: Procurement Department

Reports to: Procurement Manager

About Us

The AECF is a leading development institution that supports businesses to innovate, create jobs and leverage investments to build resilience and sustainable incomes for rural and marginalized communities in Africa. Launched in 2008, AECF has invested in 292 businesses across more than 40 value chains and 26 countries in sub-Saharan Africa. We focus specifically on agribusiness, renewable energy and climate technologies, while also addressing the cross-cutting themes of gender, youth and fragile contexts. In just over a decade, we have impacted more than 27.7 million lives, created close to 24,000 jobs, and leveraged over US $740 million in matching funds. AECF is headquartered in Kenya, with offices in Côte d’Ivoire and Tanzania.

The Role

We are seeking to recruit an exceptional individual to fill the position of Procurement Assistant. The incumbent will be responsible for supporting AECF procurement department in procuring of goods, services, and travel as per the AECF Procurement Policy and the Travel Policy.

The key responsibilities are:

  • Ensure every procurement of goods, services and travel is subjected to AECF procurement policy and complies with donor guidelines.
  • Review and process authorized purchase requests for goods, services, travel, and visa requirements.
  • Request for bids, analyze, and prepare Purchase Orders (goods and travel /LSO (services/contracts).
  • Research travel options and provide tentative itineraries for approval.
  • Review all procurement documents (bids/ proposals) for accuracy, cost effectiveness and policy adherence.
  • Facilitate communication between the vendors, hotels, and ground transportation providers (taxi service
    providers).
  • Review procurement documents for completeness, accuracy, reasonableness, and validity.
  • Timely processing of supplier payments, goods, services, and travel.
  • Analyze USAID, UN, Canada, and EU per diem rates and compare with AECF per diem rates and update for
    approval where necessary.
  • Performs ad-hoc duties as required.

The Candidate:

Suitable candidates should:

  • Possess 2+ years of relevant experience in procurement of travel, goods, and services.
  • Hold a Bachelor’s degree in procurement and contract management.
  • Be a member of professional body /KISM/ CIPS (is an added advantage).
  • Possess knowledge of ERP and excel/spread sheets.
  • Have two (2) years’ experience in procuring of travel, goods, and services.
  • Possess experience managing international travel for a multi-national organization.
  • Have the ability to juggle multiple projects simultaneously.
  • Have exceptional organizational skills and negotiation skills.
  • Be able to demonstrate ability to multi-task in a fast-paced work environment.
  • Be flexible, adaptable, and able to execute a range of job duties and changing priorities.
  • Have the ability to plan and organize together with Procurement Manager and Programme teams to develop
    travel plans (annual and quarterly) and organize conferences and accommodation.
  • Demonstrate knowledge of all own work role specific issues. This encompasses the technical skills or knowledge required to perform the essential duties as described in the JD.
  • Possess high level of accuracy, attention to detail and thoroughness, with the ability to maintain a timely and efficient workflow.
  • Possess exceptional communication skills and ability to represent AECF in vendor meetings.
  • Demonstrate ability to maintain lasting, healthy, and effective one-to-one working relationships with colleagues, suppliers, investees, and consultants.
  • Possess intercultural sensitivity and effectiveness with demonstrable ability to cross and bridge different racial, cultural, or business cultures. This requirement is exhibited by personal experience of international or cross-cultural business.
  • Demonstrate teamwork and productive drive in working with peers, partners, consultants, and others to achieve pre-targeted and measurable business results.

How to apply

The AECF is an Equal Opportunity Employer. The AECF considers all applicants based on merit without regard to race, sex, color, national origin, religion, age, disability, or any other characteristic protected by applicable law.

If you believe, you can clearly demonstrate your abilities to meet the relevant criteria for the role, register & apply on:

https://recruitment.aecfafrica.org

To be considered, your application must be received by: 22 September 2022.

Only shortlisted candidates will be contacted… https://www.aecfafrica.org/careers/procurement-assistant/

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