Job Title: Human Resources Officer, InformAction(IFA)

Start Date: Immediate

Areas of Operation: Nairobi with occasional field visits

Salary: Negotiable

Type of appointment: Fixed term contract

Background:

InformAction(IFA) is a unique field based human rights organization that uses social justice films and community debates to get ordinary people to speak out and take action. Established in 2010, we operate through mobile field teams in six regions of operations in the Coast, South Rift, South Nyanza, Western Kenya, Central and North Eastern Kenya. InformAction’s experienced activists lead community discussions on justice, human rights and governance issues.

InformAction would like to employ a Human Resources Consultant reports to the Executive Director. S/he will have a dotted matrix working line to the Board through the chair of Human Resources/Administration Committee.

He she will be responsible for the providing effective and efficient management and direction of the key functions of Human Resources Management in the organization.

Essential Duties & Responsibilities

• Assess human resource needs in the organization and advise on human resource optimization.
• Review and implement organizational administrative infrastructure, and human resources management policy and procedures in accordance with statutory requirements.
• Develop, oversee and advise management on a staff performance management system, including annual appraisals. He/she will take a lead in handling staff conduct and discipline, and grievance handling procedures.
• Oversee the personnel management that includes maintaining personnel files and staff leave management system.
• Planning and ensuring systematic induction for all new staff and induction plans
• Preparing job descriptions, advertising vacant positions, and managing the recruitment process.
• Orienting new employees and training existing employees.
• Monitoring employee performance.
• Ensuring that all employees are organized and satisfied in their work environment.
• Overseeing the health, safety and wellness of all employees.
• Implementing systematic staff development procedures.
• Providing counseling on policies and procedures.
• Ensuring meticulous implementation of payroll and benefits administration.
• Communicating with staff about issues affecting their performance.
• Ensuring accurate
• and proper record keeping of employee information in electronic and digital format.
• Act as a key source of support, guidance and expertise on safeguarding and human resources related matters in the organization.
• Support and embed a culture of shared responsibility towards safeguarding InformAction’s beneficiaries, interns, volunteers, and staff from abuse, exploitation and harassment across the field bases
• Develop and maintain effective communication and working relationships with the InformAction staff in their regions to ensure safeguarding processes are being embedded effectively and that safeguarding is considered in context of overall approach to risk management and mitigation.

Core Competencies

• People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to advise, motivate, support and train staff in a sensitive and participatory manner.
• Communication Skills: Well developed written and oral communication skills, as well as negotiation and representation skills, with ability to communicate clearly and sensitively with staff and external stakeholders
• Integrity: Must work with trustworthiness and integrity and demonstrate a clear commitment to core values and organizational culture.
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to diversity at the workplace and ability to work in diverse cultural contexts appropriately.
• Work ethic: Must be well planned and organized especially in a flexible working environment and have capacity for initiative and decision making with competent analytical and problem solving skills.
• Knowledge and skills: should have good knowledge of the working of civil society in Kenya and the policies, laws and regulations governing public benefit organizations. Should also have general finance, administration, information management and telecommunication skills and proficiency in information technology.

Qualifications and Experience

• Bachelor’s degree in human resources.
• Minimum 8-10 years of relevant experience in human resources in a non- profit sector
• Relevant human resources certification/accreditation – Compulsory
• Able to engage in meaningful negotiation and resolution.
• Knowledge of employment legislation.
• Additional training/certification in Payroll Management – may be advantageous.
• Full understanding of HR functions and best practices.
• Significant experience in the field of safeguarding, including demonstrable interest/experience in working to prevent exploitation and abuse of vulnerable groups.
• Experience of conducting safeguarding investigations in the workplace in relation to bullying, harassment, sexual harassment and victimization.
• Experience of risk management and skilled in identifying and mitigating risks
• Track record of, and expertise in, developing/reviewing safeguarding policies compliant with regulations and best practice