Job Title: Human Resource Officer II – Population Council

REPORTING TO: Executive Director

LOCATION: Nairobi, Kenya

JOBS SUPERVISED: None

ASSIGNMENT LENGTH: 2 years, renewable by mutual consent and availability of funding

POSITION SUMMARY: The Population Council – Kenya is looking for an experienced professional to serve as the Human Resource Officer II (Hereafter referred to as the officer). The officer will be responsible for the oversight of PC Kenya’s human resource systems/processes, standards, policies, and procedures, ensure compliance with all regulatory authorities’ policies and consistency with PC global HR policies and strategies while maintaining the capacity to recruit and retain the needed talent. In close consultation with the Executive Director and the Office Manager, the HRO will coordinate and ensure the proper entry and exit of staff in line with Kenya labor laws and PC policies and procedures; ensure that performance appraisals are conducted in a timely and effective manner.

The position provides key support to legal, ethical, organizational, and personnel issues related to human resources within the PC Kenya office.

RESPONSIBILITIES:

Recruitment and selection – 30%

• Coordinate the recruitment efforts including assisting with staffing requisitions, drafting and posting job descriptions, scheduling interviews, advertising vacancies, screening resumes, schedule interviews, ensure a positive interview experience for the candidates, coordinate reference checks, hiring and orientation processes;
• Ensure that all necessary recruitment documentation is completed, and processes conformed to;
• Ensure that recruitment of new staff is in line with program budgets and salary structure;
• Ensure that consultants, research assistants, and other temporarily staff are engaged as per Council policies and procedures and in compliance with local labor laws and Kenya Revenue Authority requirements;
• Coordinate the documentation of interns and ensure that they are appropriately placed supervised and mentored.

Talent management – 25%

• Manage the performance systems and tools including probationary process, regular performance evaluations, discipline / corrective action, professional development, and termination;
• In consultation with Senior Management Team (SMT), conduct regular organizational, job, and individual training and development needs analysis;
• Serve as a resource for in-house orientation on HR management and related subjects;
• In consultation with SMT, establish and regularly review standard and generic job descriptions, for all positions;
• Ensure that PC Kenya understands the Council Appraisal process, monitor the implementation of the appraisal systems and maintains a full record of all local performance appraisals;
• In consultation with SMT, identify areas for staff development and provide guidance to staff in accomplishing their development objectives;
• Maintain up-to-date records of:
• i) accurate and appropriate job descriptions and ensure the PC Kenya employees have copies of these job descriptions and
• ii) staff contracts

Grievance Management – 5%

• Advise supervisors on personnel management issues and staff disciplinary actions;
• Assist staff with the resolution of grievances;
• In close communication and collaboration with the Director of HR, the Council’s Legal Counsel, and the Executive Director, deal with grievances and appeals in disciplinary cases, and advise SMT on legal implications;
• Advise the Executive Director, the Office Manager, and Thematic Leads on any legal matters that may require HQ involvement.

Termination – 5%

• On termination of service with PC/Kenya ensure that ensure compliance with termination procedures, including completion of appropriate forms and notification of relevant service providers.

Benefits and Administrative Duties -35%

• In close consultation with Kenya staff, review and manage health insurance benefits and discuss concerns with service providers;
• Generate purchase orders for all HR related procurement of a confidential nature;
• Ensure HR-related support is provided to all PC/Kenya staff;
• Participate in meetings of office management, operations, and program teams as required;
• Help identify and allocate office space, computer, etc.;
• Foster and organize staff activities;

Perform any other relevant duties as required by the Executive Director.

QUALIFICATIONS:

1. Master’s degree in human resources or human resource management.
2. 3 years post-qualification experience as a human resources officer or in a similar position.
3. Membership and/or certification from a recognized Human Resources Professional Body
4. Evidence of implementing human resources policies.
5. Excellent working knowledge of current Kenyan labor laws.
6. Proven communication skills including fluency in speaking/reading/writing in English.
7. Exposure to and interest in staff development.
8. Previous demonstrated ability to work as part of a team and interact with all levels of staff and management.
9. Demonstrated disposition towards ethical and non-discriminatory behavior that will act as a role model for others.
10. Strong organizational and time management skills.
11. Detail-oriented and sensitive to confidential information.
12. Good human relations skills and proven integrity.
13. Strong organizational and team-building skills, attention to detail, and ability to work both independently and collaboratively and produce under a heavy workload with competing priorities with minimal supervision.
14. Expertise with MS Office applications (Word, Excel, Access, Outlook, PowerPoint) and web-based communications platforms.

SALARY AND BENEFITS: Salary range between KES 250,705- 350,987 per month, depending on knowledge, skills, and experience. Excellent benefits package includes medical and group life and personal accident insurance available immediately upon hire; provident plan with employer contribution equal to 15% of annual salary, after successful completion of the trial period. We strive to provide an environment of professional growth and development.