Job Title: Human Resource Assistant – Act!

Reference Number (ACT/HRA-01/2023)

Job Summary

Act! is seeking to recruit a Human Resource Assistant to support its HR function. S/he is expected to provide high-quality support to the function under the direct supervision of the Human Resources Manager. S/he will be expected to perform administrative functions associated with this role, linking with other functional managers on various internal HR support services in an effective and efficient manner.

Specific Responsibilities:

• Offer support on the administrative and operational requirements for recruitment formalities as per the organizational lain down HR procedures.
• Assist the HR Manager in coordinating of and issuance of staffing administrative documents.
• Assist in the maintenance of the centralized HR referencing and filing systems.
• Offer general HR and Administration office support services as and when required (may include inquiries about processes; preparing document drafts; and finalizing them signature/approval; handling a variety of internal HR correspondences; scheduling appointments/ meetings and filing reports/minutes etc.
• Support the HR Manager to ensure smooth flow of information between employees and the HR function.
• Facilitate timely and accurate responses to inquiries and requests from employees.
• Contribute to the promotion of employee compliance with HR mandated processes and systems as well as monitor adherence to labor laws and employee regulations.
• Support in the development and maintenance of a database of interns, experts and prospective employees for various programmes and disciplines.
• Any other duties that may be assigned from time to time.

Qualification, Experience and Skills:

Academic Qualifications

• University degree in Human Resources or equivalent.

Professional Qualifications

• Professional qualification in Human Resource Management and membership

Relevant Experience

• At least 3 years’ relevant work experience preferably in NGO setting. Working knowledge of recruitment procedures, general knowledge of HR practices & procedures and basic working knowledge of Kenyan labor laws and employment best practices. Experience in Admin/Procurement processes will be an added advantage

Essential Skills and Competencies

• Ability to work as an effective team member in a complex and fast-paced environment.
• Strong organizational and coordination skills.
• Ability to multi-task and follow-on tasks to completion.
• Good interpersonal and analytical skills.
• Reliable & should accurately follow instructions & acclimatize in a fast- paced environment.
• Highly proficient in MS Word, Excel, Access, Power-Point applications.

Complexity and difficulty of the work

• A demanding job that requires tolerance.