Job Title: Finance Officer (GiveWell & Gavi Projects), IRC
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Nairobi, IHUB, Kenya
Job Description
Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
The International Rescue Committee UK is part of the IRC global network, which has its offices in New York, London, Berlin, Bonn, Brussels, Stockholm, Geneva, Nairobi, Bangkok, and Amman. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through over 20 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.
The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
Job Overview:
Finance Officer is responsible for assisting the Finance and Budgeting Coordinator/Manager of Gavi and GiveWell projects in grants and budget leadership, coordination, and support across the implementing countries. Assist in provision of overall financial management, overseeing budget forecasts, accounting, and financial reporting, maintaining internal controls and compliance with IRC and donor requirements and oversight of project implementation by IRC country offices.
Key Working Relationships
• Matrix reporting to Finance and Budgeting coordinators/Manager -Gavi and GiveWell Project
Major Responsibilities
Budget Management
• Assist in preparation of budget template and budgeting for the implementing countries.
• Assist in review, track, and analyze country budgets while supporting countries with any budget queries.
• Assist in ensuring the implementing countries Create accurate forecasts and manage expenses according to spending plans
• Assist in ensuring that all project commitments in the finance system are followed up immediately.
• Attend BVA meeting in the absence of the line Managers.
Donor Reporting and Compliance
• Assist with the initial review of countries detailed transaction listing for discussion with countries on overspend and underspends.
• Travel to the country program for monitoring visits and compliance checks as per donor requirements when assigned to do so by the line managers
• Works closely with the supervisors to performance the initial review of the country reports and report any irregularities/recommendation for follow up with countries.
• Assist in quality information management through regular maintenance of grant files, including coordination and preparation of documents and files for internal and external audits
Program Audit Support
• Support in ensuring program has an audit readiness plan in place and monitor that throughout the period of program.
• Ensure all support documents are provided as well as responding to queries from the auditors to ensure Zero disallowances.
Other duties
• As assigned by the line managers
Job Requirements:
Minimum Requirements
● Bachelor’s degree International Affairs, Public Administration, Economics, Business Studies, Accounting, Commerce, or other related fields
● At least 2-4 years of related work experience, preferably for an International Non-Governmental Organization
● Experience managing budget and finance components of complex projects throughout implementation, including compliance, monitoring, and reporting processes
● Excellent organizational skills: the ability to work independently and productively in a fast-paced environment
● Excellent interpersonal and communication skills: the ability to liaise with a variety of people successfully and effectively in a multi-cultural environment and work on a virtual team
● Flexible work attitude, proactive and demonstrated creativity: the ability to work productively in a team environment and the ability to problem solve creatively with minimal guidance
● English fluency
Preferred Requirements
• Experience with donor-funded multi-country projects
• Prior experience working in a country office or regional office
• Experience of producing cost efficiency and cost effectiveness analyses
• Fluency in French is preferred
Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Diversity and Inclusion: at the IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.
