Job Title: Finance Assistant

Reports to: Officer Treasury

Direct Reports: None

Job Location: Nairobi (Candidates must be legally entitled to work in Kenya at the time of application – National Position)

Contract Details: Fixed Term, Six (6) Months Contract

Job Summary:

The Finance assistant is responsible for printing Payment Request Forms (PRF) requests for approval and payment from field offices, printing quotes, updating books of accounts in excel and stamping. Additionally, excellent time management skills will be required to cope with the disparate duties.

Main Duties and Responsibilities

Finance documents finalization

  • Printing quotes and sharing with requestors’ (logistics and procurement staff) as received via existing electronic means
  • Printing Payment request Forms (PRF) from field locations for approvals and presentation to Treasury officer for payment
  • Updating the books of accounts –bank books and Mpesa books in excel as per the standard descriptions available
  • Stamping of the payment vouchers with the relevant stamps available including “POSTED”, “PAID” and ‘PAID from UNICEF’.
  • Integrating payment vouchers paid via scans with the original documents once received and further filing them as required
  • Compiling support documents for balance sheet reconciliations and accruals
  • Assist with archiving of financial documents as per Concern’s archiving policy

Communication and Reports

  • Communication in writing to the Treasury Officer regarding any challenges in meeting the above tasks

Other Duties

  • Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
  • Participating and contributing towards Concern’s emergency response, as and when necessary
  • Comply with Concern’s health, safety and security guidelines during emergencies
  • Take all possible measure to meet Core Humanitarian Standards (CHS)
  • Any other duties as assigned by the Line Manager

Minimum Education, Qualifications & Experience Required

  • A degree in Commerce, Finance, Accounting or related field
  • CPA or ACCA professional certification
  • At least (2) years’ experience working in finance department
  • Familiar with government policies and regulations on taxes
  • Excellent application of excel and word packages

Preference will be given to candidates who have:

  • Full profession qualification
  • High integrity and demonstrated ability to follow standards and policies
  • Ability to attend to details and work in a systematic and organized manner
  • Positive attitude and willingness to learn
  • Commitment to humanitarian principles and values
  • Strong communication and negotiations skills
  • Team player and able to work with others (internally and externally)
  • Analytical and problem solving

Competencies required:

  • Managing self
  • Communicating and working with others
  • Delivering Results
  • Planning and Decision Making

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a consultancy opportunity with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their consultancy contract. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to do consultancy work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, being hired as a consultant with Concern is subject to a range of vetting checks, including criminal background checking.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online: www.concern.net

How to Apply

Interested candidates who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as “Finance Assistant” on or before Tuesday 11th July 2023. Only short-listed candidates will be contacted for interview.

Concern Worldwide is an equal opportunity employer and does not charge a fee at any stage of the recruitment process (for application, written test, interview, training, medical examination etc.) nor act through recruitment agents. This is applicable for all opportunities including staff and interns.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them – so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our website or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.

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