Job Title: Administrative Officer – Program support
ICAP of Columbia University (registered in Kenya as Center for International Programs-Kenya) is working in partnership with the Ministry of Health to strengthen Public Health Initiatives in Kenya.
Location: Nairobi
Overall Job Function
Working under the overall guidance of the Human Resources and Administration Manager, the Administrative Officer-Program Support will provide general program support to the programs.
Key Responsibilities:
• Manage the Country Director’s appointments and confirm attendance before meetings
• Provide confidential administrative and management support to the Country Director and other senior management staff
• Schedule and manage meetings for the Board and Management Team
• Edit correspondences and internal documents for the Country Director and other Senior
Management Team members
• Work in liaison with the Communication Advisor to prepare presentations from both admin and programs
• Assist with administrative tasks including photocopying, filing and archiving of documents
• Keep track and file CDC approvals
• Monitor deadlines for reporting, submissions
• Oversee documentation of the projects
• File scientific publications and file appropriately
• Follow up on ethical review and archive study approvals and documents
Essential Skills:
• Excellent interpersonal and organizational skills
• Must be flexible, diplomatic and work well with confidential information and enjoy working in fast-paced organization.
Required Qualifications:
• Diploma in Business Administration/Human Resources Management/ Public Relations/ Marketing
• Basic degree in relevant field will be an added advantage
• Proficiency in MS Office is mandatory
• Effective communication skills both oral & written
• Good inter-personal & team playing skills are key
• At least 3 years experience in a similar role
• Proficient in micro-soft office
All applications including a current CV, telephone number and 3 referees (one who should be at least
your current/previous supervisor) should be sent to the Country Director, jobs@icapkenya.org on or
before September 23rd 2021.
