Job Title: Accountant – Chemonics

Background

The accountant serves as a strategic resource in the Afya Ugavi Finance and Accounting team to support non Afya Ugavi billable and no billable staff hired under the Kenyan registration. He/she will work with the Afya Ugavi Finance team under the direction of the F&A Specialist to complete accounting and financial tasks in compliance with USAID AIDAR, FAR, and ADS regulations and Chemonics policies, procedures, and regulations. S/he oversees the processing of accounting transactions according to the general principles of accounting and adheres to home office field accounting manual procedures.

Specific duties include, but are not limited to:

• Review copies of all expense receipts, invoices, make payments and ensure that all supporting documentation and approvals are accurate.
• Enter all accounting transactions into the accounting software (Abacus) and ensure proper coding.
• Prepare coding sheets before submission to Senior Accountant for review and Chief of Party for approval.
• Serve as the primary point of contact with the home office Field Accounting & Compliance Team (FACT) representative.
• Support Anchor project with preparing bank reconciliations and end month processes.
• Facilitate provision of information and documentation during audits.
• Maintain the project’s accounting files system, ensuring all vouchers are in order, completed correctly and saved in respective folders in sharepoint.
• Support the processing of payroll each month and prepare salary payslips forms, as well as the Provident Fund withholdings and employer contributions.
• Liaise with income tax authority and remit employee withholdings monthly.
• Serve as the primary point of contact with the home office Field Accounting & Compliance Team (FACT) representative.
• Review Travel Advance Requests (TAARs) and expense reports (ERs) for accuracy and completeness.
• Process for payment approved TAARs and ERs
• Assist with the administration of VAT reimbursement process.
• Coordinate the preparation of WTR from Pilot hires.
• Performs other duties as required

Qualification requirements:

• Bachelor’s degree in accounting, Finance, Business Administration, Economics or related.
• ACCA, CPA certification or equivalent is required.
• Six years of experience working in finance and accounting required.
• Minimum 3 years of experience working with accounting software outputs and/or Excel.
• Minimum 2 years of experience working with Abacus highly preferred.
• Ability to provide proactive customer service to both internal and external clients.
• Demonstrated ability to maintain discretion and work with highly confidential and/or protected information required.
• Exhibits high emotional IQ with emphasis on empathy and compassion.
• Demonstrated resourcefulness in problem-solving.
• Ability to work independently.
• Ability to multitask with strong attention to detail, organization, and time management.
• Strong knowledge of MS Office applications i.e. excel.

LOE: This is a Full-Time position based in Nairobi, Kenya

Supervisor: Finance and Accounts Specialist