Expressions of Interest for Consulting Services for Supervision and Management of the EPC Construction for the pilot digital 400/132kV Makindu Substation

The Government of Kenya has received financing from Agence Francaise de Developpement (AFD), and intends to use part of the funds thereof for payments under the following project; Consulting Services for Supervision and Management of the EPC Construction for the pilot digital 400/132kV Makindu Substation.

The services of the consultant shall consist of, but not limited to:

• Supervision of construction, erection and installation works including any integration works,
• Supervision of testing and commissioning works,
• Reviewing and approving of all technical design submissions and drawings submitted by the contractor,
• Certifying contractor’s payments for work done,
• Monitoring the contractor’s program/time schedule,
• Anticipating and identifying potential difficulties or conflicts and their effect on the implementation schedules, and recommending agreeable steps to be taken by the contractor, or recommending steps to be taken by KETRACO to overcome the difficulties and to avoid delays,
• Preparing and/or evaluating recommendations to KETRACO regarding any change proposals, technical amendments and changes in the scope of works, if any, the appropriateness of their pricing, and if agreed by KETRACO, the timely issuance to the contractor of Change Orders, as per the conditions of the contractor’s contract,
• Reviewing and certifying construction methodologies, operation and maintenance manuals, as-built drawings among other submissions from the contractor,
• Preparation and submission of monthly, quarterly and annual progress reports to KETRACO and the financier,
• Preparation and submission of the project completion report, and
• Follow-up of any issues arising during the defect liability period.

The duration of the assignment is expected to be three (3) years during which the consultant is expected to provide the services for a period of twenty-two (22) calendar months.

KETRACO hereby invites applicants to show their interest in delivering the services described above.

This Request for Expressions of Interest is open to consulting firms.

Eligibility criteria to AFD financing are specified in sub-clause 1.3 of the “Procurement Guidelines for AFD Financed Contracts in Foreign Countries”, available online on AFD’s website: http://www.afd.fr.

The applicant shall submit only one application, either in its own name or as a member of a Joint Venture (JV). If an applicant (including any JV member) submits or participates in more than one application, those applications shall be all rejected. However, the same sub-consultant may participate in several applications.

If the applicant is a JV, the expression of interest shall include:

• a copy of the JV agreement entered into by all members or

• a letter of intent to execute a JV agreement, signed by all members together with a copy of the agreement proposal.

In the absence of this document, the other members will be considered as sub-consultants.

Experiences and qualifications of sub-consultants are not taken into account in the evaluation of the applications.

Interested applicants must provide information evidencing that they are qualified and experienced to perform those services. For that purpose, documented evidence of recent and similar services shall be submitted.

Determination of the similarity of the experiences will be based on:

• The contracts size: Implementation of at least three (3) power systems projects of at least 18 million Euros in total project cost within the last fifteen (15) years (Total project costs includes EPC costs);
• The nature of the Services: Supervision and management of at least three (3) EPC contracts within the last ten (10) years;

The technical area and expertise:

• supervision of at least three (3) 220kV HVAC and above substations within the last ten (10) years
• supervision of at least one (1) digital substation of 220kV HVAC and above outside the applicant’s country of origin
• supervision of at least three (3) 220kV HVAC and above transmission lines within the last ten (10) years

The Client will also take into account for the evaluation of the applications the following items:

• The location: experience in sub-Sahara Africa;
• Skills and availability of in-house technical back-up experts provided to the on-site experts;
• Local representatives/partners;

Quality assurance procedures and certifications of the applicant:

• environmental and social certification
• ISO 9001 (Quality Management Systems) certification or other internationally recognized equivalent
• ISO 45001(Occupational Health and Safety) certification or other internationally recognized equivalent

An application that does not meet any of the requirements listed under section A will be rejected.

Among the submitted applications, KETRACO will shortlist a maximum of six (6) applicants, to whom the Request for Propos­als to carry out the services shall be sent.

The Expressions of Interest must be submitted to the address below no later than Thursday 20^th May 2021 at 1000 hours East African Time.

Senior Manager, Supply Chain

Attn: Peter Njehia

Kenya Electricity Transmission Company Limited (KETRACO)

2nd Floor, KAWI Complex, Block B Popo Lane, off Red Cross Road, South C

P.O Box 34942 – 00100

Nairobi, Kenya

Interested applicants may obtain further information through pnjehia@ketraco.co.ke , pkubasu@ketraco.co.ke , lsimba@ketraco.co.ke , rmburu@ketraco.co.ke during office hours i.e., 0900 to 1500 hours East African Time.