Consultancy Services: Terms of Reference Financial Literacy Training Activity on Laundromat as an IGA for Machakos School for the Deaf LG Project, HFK Kenys

1. Background

Habitat for Humanity Kenya (HFH Kenya) is national non-profit organization that begun its operations in 1982 as an affiliate of Habitat for Humanity International. The affiliation is guided by a National Affiliation Agreement (NAA) and a Memorandum of Understanding (MOU). HFH Kenya’s overall vision is: “A nation where every family has a decent place to live.”

Mission: “Seeking to put God’s love into action. Our overarching goal is: “enabling low income families access decent and affordable shelter”. We work within selected settlements to provide home construction, access to water, sanitation and hygiene facilities, community infrastructures such as school structures, advocating for increased access to land tenure security and reducing risk and respond to disasters.

Habitat for Humanity Kenya has worked in 19 Counties, enabling low income families in over 250 communities Under the FY20- FY25 strategic plan HFH Kenya is pursuing an all-inclusive approach that considers housing as a long-term, incremental process, which builds on cross-sectorial interventions such as access to WASH, energy, land and settlement-based infrastructure. HFH Kenya aims to realize a safe, resilient and healthy communities settled within quality housing and with access to basic services. Our work is anchored under the following programmatic areas; financing for owner-led construction, settlement-based practice, evidence-based advocacy for land titling and security of tenure; and disaster risk reduction and response.

2. Introduction

The Machakos School for the Deaf (MFSD) is a beneficiary of the school construction projects that HFHK has implemented over the years under the settlement-based practice program. In 2020-21, HFH Kenya with support from LG Kenya intervened to improve the learning environment for 225 deaf Children at Machakos School for the Deaf. The specific infrastructural projects included; a new library, toilet block, and renovation of student bathrooms and the borehole water plumbing system within the institution. LG Korea also donated a variety of LG electrical appliances to the school that included; A commercial Washer and Dryer, microwave and Refrigerators. located in Machakos town next to the G.K Prisons along the industrial area and right in the peripheral of the Machakos town. The school is a mixed boarding school that supports hearing impaired (HI) children across the country access quality education starting from nursery level with youngest child being 5 years old. The school currently has an enrolment of 225 pupils (124 girls and 101 boys) and is the only school in Machakos County catering for children with hearing impaired challenges.

The LG school project design involved establishing a 10-member project steering committee (PSC) comprising of representatives drawn from the BOM, PTA, County government official, ministry of education official, a teacher and HFHK project staff. The main function of the PSC was to provide an over site role during the project implementation to ensure ownership, accountability and sustainability. After receiving the LG washing machines in-kind donation, the PSC proposed to start a dry-cleaning income generating project to leverage on the commercial scale status of the Laundromat, access to potential market and the need to generate income that will support the operation and maintenance cost of the Laundromat with a long-term goal of making profit. It is upon this backdrop that HFHK proposed to build capacity and enhance the skill of the school PSC team to enable them achieve the goal of starting and establishing the proposed IGA project.

3. Project Objective and Rational

The proposed financial literacy training project aims to enhance access to income for the Machakos School for the Deaf through establishing a dry-cleaning business model that will generate revenue and help ensure sustainability of the Laundromat as an asset to the school hosting 225 pupils. The project will act to strengthen the entrepreneurial capacity that will institute an enabling environment and the socio-cultural context to improve access to alternative income, promote industrious usage of appliances and ensure proper governance and management.

In achieving the goal of financial stability and access to stable revenue flow through alternative income generating dry cleaning business, HFHK recognizes that understanding group principals is key to proper governance and management of IGA which is particularly challenging for a group driven income generating activity and should therefore be considered. Consequently, the project will improve financial literacy through the development of relevant, appropriate training materials and through using these materials to conduct a two-day workshop training for 10-15 project steering committee who comprise representatives from the teachers, BOM, PTA thus enhancing the financial opportunities and skills.

4. Project Scope

HFH Kenya in collaboration with LG East Africa plans to support and make good use of the donated commercial Washer and Dryer by setting up a Laundromat as an income generating activity (IGA) for the school which will be LG’s first Laundromat in Machakos County. The customer base will be drawn from Machakos town, an upcoming industrious town on the outskirts of Nairobi. HFH Kenya will train the school administration comprising of teachers, parents and Board of management on Financial literacy and marketing. The outcome of this training will be the development a business plan and put in place business operation systems that will ensure transparency in the management of funds generated from the IGA to benefit the students. It is expected that funds from the Laundromat will helping in meeting the financial gaps by school and improve services to the children.

In this regard, HFHK is looking for applications from a consultant, or a company to research and develop a financial literacy toolkit customized for the Laundromat business managed by a school. The toolkit is expected to include a minimum of seven modules on financial literacy and all relevant teaching aids and curriculum. HFHK expects the consultant to also incorporate participatory learning methods and examples within the toolkit and to also include digital tools for financial literacy where applicable. The financial literacy training will be delivered in the project location in which is located within Machakos town over a 2-day training workshop. The consultancy should include the following:

Phase 1: Development of a financial literacy toolkit that combines what already exists with best practices in financial literacy training practices. The toolkit will be customized to suit the need and target group and should include case studies of existing Laundromat businesses. In addition, the consultant will develop a 3-5-year Laundromat business plan for the school project that will address the map to establishing a successful laundry cleaning business while addressing the customer need for best dry-cleaning services offered by skilled personnel through quality service, efficiency and credible customer service at very competitive domestic prices. During this phase the consultant will start off the development of the business plan that will be submitted at the end of the project

Phase 2: Implementation of the financial literacy toolkit through conducting a 2-day training for the MSD project steering team with well-defined expected outcomes of the training.

Phase 3: Develop a final report which describes the applicability of the toolkit challenges and recommendations. This activity should be designed to foster collaboration and build an entrepreneurial ecosystem with NGOs, government and the private sector.

5. Deliverables

• Develop the 2- day workshop training module and content for the dry-cleaning Laundromat business.

This should include both written resources, pictorial, apps and other tools including digital resources that are available for financial literacy. Where necessary, the desk review may be supplemented by interviews with key stakeholders in the laundry cleaning business. The module should cover various topics which include and not limited to;

i) Governance, management and ownership

ii) Operation and marketing plan

iii) Local market analysis and mapping

iv) Critical business Risks

v) Return on investment analysis (Financial plan)

vi) Business compliance and regulations

• Conducting the 2-day workshop for 10-15 participants in Machakos Town.

The HFHK team will work together with the consultant during the training to facilitate and support mobilizing the trainees, identifying the training venue, meals and all the training logistics. The consultant will facilitate all the trainings and trainers during the workshop and provide all the necessary tools, training resources and develop the training schedule.

• Develop a training report with recommendations and learning.

After the training the consultant is expected to carry out a feedback survey and also develop a report covering on the general overview of the training, challenges, learning and recommendations.

• Develop a 3-5 year business plan.

The consultant will develop a business plan that maps out the Laundromat business as a sustainable school-based business, living off its own cash flow from a target market of university students, residential population and neighboring institution such as the Kenya Prisons Authority. The MSD school is located next to the GK women prisons, Muthini Residential estate and Machakos University which will form the basis of the targeted potential market.

6. Degree of Expertise and Qualification

Education

Master’s degree in business management, finance, education, economics or related field or a combination of bachelor’s degree and minimum of 5 years of relevant experience.

Experience

• Proficient in facilitation skills, for moderating training to participants from a wide range of education and literacy background from a wide range of disciplinary background.
• Previous experience in applied research / data collection
• Ability to communicate in both English and Kiswahili language is an added advantage.
• Excellent writing and editing skills.
• Experienced in producing concise reports and presentations, training modules and materials.

7. Timelines

Activity:

PHASE 1: Development of a financial literacy toolkit/Training module on Laundromat Income generating Project

• Develop a 2-day training module and content for enterprise training on Laundromat dry cleaning
• Presentation of training module and materials with proposed training workshop outline including recommended audio-visual and teaching supports
• Estimated no of days – 2 (by end of March 2022), Place – HFH Kenya Nairobi office

PHASE 2: Implementation of the financial literacy toolkit through conducting a 2-day training

• Conduct training sessions as per the workshop outline for 2 days at the project area
• Estimated no. of day – 2 days (3rd – 4th May), Place – Machakos

PHASE 3: Develop the training final report and submit the business plan for the IGA

• Submit the business plan as described above
• Estimated no. of days – 2 days (By 11th May 2022) – HFH Kenya – Nairobi office

PHASE 3: Develop the training final report and submit the business plan for the IGA

• Submit the business plan as described above
• Estimated no. of days – 2 days (by 11th May 2022) – HFH Kenya – Nairobi office

Other Requirements

The application is open to individual consultants or firms. Applicants must provide:

1. A proposal clearly showing the following:

a) Approach and methodology for meeting the objectives of this assignment

b) Proposed Number of days it would take to complete this assignment

c) Financial proposition showing all the expenses, inclusive of 5% withholding Tax
d) A detailed CV and professional background relevant to the assignment
e) Firms are required to provide their company profile