Grants & Compliance Assistant Required

Planned Parenthood Federation of America (PPFA) is the national umbrella organization for the nation’s leading network of women’s health care providers, educators, and advocates, serving women, men, teens and families. Planned Parenthood Global is the international service division of PPFA and has offices in Africa and Latin America. For over 100 years, Planned Parenthood has done more than any other organization in the United States to improve women’s health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions. Planned Parenthood Global, Africa Regional Office in Nairobi seeks a competent and dedicated Grants & Compliance Assistant. This job reports to the (Associate Director, Grants & Compliance) in the Global Division of the Africa Regional Office of PP Global. The Planned Parenthood Global Africa Regional Office provides technical, programmatic and financial support to local NGOs

Purpose:

The Grants & Compliance (G&C) Assistant is responsible for supporting grants/contracts’ related activities for the PP Global Grants & Compliance team. The G&C Assistant will support preparing, reviewing of, communications on, and other related functions, as requested for successful execution of PP Global programmatic activities.

Delivery:

Duties and Responsibilities:

• Support Grants managers with preparing and submitting grants/contracts’ related documentation via Fluxx/DocuSign for parties’ signatures and saving documents in Fluxx system
• Ensure all related grants/contracts documentation is up to date and available in the Fluxx system, including grants close-out financial reports and formal letters
• Support Grants managers with preparing payments/disbursements requests and coordinating with Finance team on the timely submission
• Assist with review/processing of payment documentation for any awards as necessary, including sharing formal wire confirmations to partner and saving the same in Fluxx for records keeping
• Develop and keep track of pending financial and related reports from each award and inform G&C team accordingly on any action required.
• Assist G&C team with obtaining relevant sub-grantee’s information for accurate preparation and reporting through donor-mandated reports.
• Act as a focal point for the Fluxx system and any related queries (i.e. user creation/deactivation)
• Support G&C team with coordination of partners’ timely submission on awards’ approved milestones and deliverables.
• Contribute to project work plans, budgets, and annual/quarterly reporting, as assigned by the Associate Director, G&C.
• As part of the team, work on providing support with updates of policies, procedures and related training initiatives
• Perform other duties as assigned.

Engagement:

The Grants & Compliance Assistant regularly works with Grants and Compliance Managers, and staff from other departments and divisions to integrate work activities and products to ensure assigned departmental/divisional goals are met

Knowledge, Skills and Abilities (KSAs):

Basic knowledge of grants management life cycle and/or experience of working in the non-profit sector. Experience in data entry & management; Familiarity with Fluxx or related grants management platforms. Knowledge of Google suite platform. Should have a first degree in project management, Business or related field from a recognized university with five years of work experience.

TRAVEL : (minimal/no travel expected as position is expected to support G&C team’s work across regions virtually)

Planned Parenthood Federation of America participates in the E-Verify program. Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.