Invitation to Tender for Routine and Performance Based Road Maintenance Contracts FY 2022/2023

Kenya Wildlife Service (KWS) has received funds from Kenya Roads Board and intends to carry out Routine and PBC Maintenance works on roads and tourist circuits across various National Parks and Reserves.

The scope of works is as detailed in the tender documents.

Eligible bidders shall submit the following, among other eligibility requirements listed in the instruction to bidders
prescribed in the tender document: –

i) Certified Copy of Certificate of Incorporation / Business Registration name under the Companies Act or Partnership Deed.
ii) A certified current copy of Form CR12 for limited companies issued by the Registrar of Companies (not older than 12 months), that indicates the ownership of the company, as at the time of the tender closing.
iii) Copy of a valid Tax Compliance Certificate from Kenya Revenue Authority (KRA) as at the time of tender closing.
iv) Valid current annual NCA practicing license for each specified category in the tender document and schedule of road tenders found on KWS website.
v) A declaration that the bidder will not engage in any corrupt or fraudulent practice.
vi) A declaration that the bidder or her sub-contractor(s) are not debarred from participating in procurement proceedings by Public Procurement Regulatory Authority (PPRA).
vii) Tenderers shall provide Tender Security in the standard format provided in the tender document and valid for a period of 126 days from the date of tender opening.

a. For Open to all tenders:

Tenderers shall provide an original Tender Security amount as stated in the tender document and the Schedule of Roads Tenders posted on KWS website. The tender security shall be issued in Kenya Shillings or a freely convertible currency and in the form of Bank Guarantee or an Insurance Guarantee from Insurance Companies approved by PPRA / deposit taking Microfinance institutions, SACCO societies, Youth Enterprise Development Fund or Women Enterprise Development Fund.

b. For Reserved tenders:

Tenderers shall provide an original Form of Tender Securing Declaration duly filled, signed, stamped and dated. The Form of Tender Securing Declaration is provided in the tender document.

viii) For tenders reserved for special groups, each tender shall further be accompanied by;

a. Certified copy of valid AGPO Certificate as proof of Registration in the target Group as issued by the National Treasury as at the date of tender closing.
b. Certified valid copy of PWD Identity Card issued by National Council for Persons with Disability (NCPD). This applies to tenders under PWD category.
c. Evidence of access to funds or financing agreement / Credit facility from banks or deposit taking microfinance institutions, SACCO societies, Youth Enterprise Development Fund or Women Enterprise Development Fund (Printed and signed on the Institution’s letterhead).
ix) Bidders and their respective Directors can only submit ONE BID. Non-adherence to this condition shall lead to disqualification.
x) There shall be a VIRTUAL PRE-BID CONFERENCE on Wednesday 12th October 2022 at 10:00am for the bidders to be able to understand the scope of works and instructions to bidders. All those who intend to participate in the pre-bid conference must complete the Form of Confirmation of Participation that is included in the tender document under Section IV – Supplementary Information.

This form must be submitted through the procuring entity’s email: hps@kws.go.ke not later than 10th October 2022 for recording/registration and planning of the virtual pre-bid conference.

xi) The representative during the pre-bid conference should be of relevant Civil Engineering profession to understand the details during the pre-bid meeting and appreciate the scope of work and site conditions.
xii) Bidders with ongoing works with KWS that have not been completed will not be eligible for bidding in these tenders and will be disqualified.
xiii) The bidders shall comply with all the instructions of the tender and submit a complete set of tender documents
as per the Instruction to tenderers ITT 11 and ensure that all the forms required are properly filled for completeness.
xiv) All the pages of the bid document MUST be sequentially serialized from the first to the last page. Bidders who fail to comply with this criterion will be disqualified.
xv) The document MUST be book / Tape bound. Tenderers who fail to comply with this criterion will be disqualified.
Schedule of Road Tenders and Tender documents containing detailed specifications can be downloaded for free at our website; https://www.kws.go.ke or the Public Procurement Information Portal https://www.tenders.go.ke.

Communication regarding the tender must be in writing through the email address: hps@kws.go.ke in the period prior to tender closing.

All clarifications and/or amendments will be published on the KWS website and tenderers are required to check for any addendums or amendments in the course of the bidding period before the closing date.

The complete tenders enclosed in sealed envelopes clearly marked with the appropriate Tender Number shall be
submitted to:

Director General,
Kenya Wildlife Service,
KWS, Headquarters, Langata Road,
P. O. Box 40241-00100,
NAIROBI, KENYA

By depositing them in the Tender Box on Ground Floor, Main Reception on or before 10.00 am on Tuesday, 25th October, 2022

Opening of the Tenders will take place immediately thereafter in the KWS Conference Room in the presence of bidders’ representatives who wish to attend.