Job Title: AgriFI Programme Accountant, Self Help Africa
Location: Nairobi
Restrictions: Fixed term, full time
Hours: 37.5 hours per week
Reports to: Head of Finance and Administration, with matrix reporting to Team Leader
Benefits: 22 days annual leave, Medical Insurance, 10% Employer pension contribution and 25% Leave allowance
Monthly Gross Salary: Kes.180,000/-
Organization Overview: About Self Help Africa & United Purpose
In late 2021 Self Help Africa (SHA) and United Purpose (UP) merged. The two organizations – one headquartered in Ireland and the other in Wales – implement projects to end extreme hunger and poverty.
This merger doubled our size and reach – and means that in 2022 we are implementing poverty eradication projects in 17 countries, mainly in sub-Saharan Africa. Collectively, we are also part of a group that includes social enterprise subsidiaries Partner Africa, TruTrade and Cumo Microfinance.
In 2022 our work will reach more than six million people and invest upwards of €45m in more than 100 development programmes designed to improve food systems, facilitate access to markets and financial services, combat climate change, gender inequality, and improve access to clean water, sanitation and hygiene.
This is an exciting time to join us as we unite two like-minded and entrepreneurial organizations seeking to tackle the global challenges in progressive and innovative ways.
JOB PURPOSE:
The purpose of the Project Accountant role will be to ensure checks and balances in accounting, reporting and disbursement of funds. S/He will provide financial management by ensuring accurate and timely recording of financial data, processing of transactions and monitoring programme costs against donor guidelines, preparing financial reports and building capacity of partners. S/He will maintain high standard of accounting and financial control to ensure compliance with EU regulations.
Key Relationships:
Financial and Grant Management
- Responsible for routine financial accounting functions including processing and recording all transactions in line with Self Help Africa policies, EU accounting standards, and compliance to Kenyan legislation, ensuring timeliness, efficiency and completeness; Includes checking the accuracy and validity of documents such as Requisitions, LPOs, CBAs, delivery notes, invoices, contracts, payment vouchers and receipts
- Verify the accounting records of the SMEs (partners) to ensure accurate financial reporting and compliance with donor requirements
- Prepare a schedule to be used for posting all SMEs entries on PS Financials (PSF)
- Prepare and update the SMEs disbursement schedule and monthly Anticipated Results
- Review quarterly SME’s financial reports as per the period in the executed contracts, the matching fund commitment, assess the fund request and liaise with the Team Leader and Head of Finance for disbursement of funds
- In liaison with the Team Leader and portfolio managers, reconcile with the SME’s on quarterly basis fund balances and related Key milestones
- Initiate payment processing according to internal policies and procedures
- Conduct risk analysis of the SMEs together with the Risk and Compliance Manager
- Train the SMEs in financial management of the grants approved
- Participate in discussions leading to partners contract addendums as appropriate
- Compile monthly anticipated results, variances, comments, and actions
- Participate in the various Procurement processes
- Participate in partner due diligence process
- Participate in the review of partner business plans
- Prepare the draft contracts for partners and consultants from time to time
Financial Planning and Budgeting
- Map the project budget to the standard SHA nominal codes in PSF
- In liaison with the Team Leader, finance and other programme staff align activity plans with grants agreements;
- Participate in annual budgeting process
- Initiate the process of annual budget amendments
- Assist the programme staff with the development and/or review of the project’s activity budgets
- Responsible for cash management of the project and monitoring disbursements of funds to grantees, partners, and suppliers.
Reporting and Compliance
- Prepare partner consolidated reports on monthly and quarterly basis
- On a monthly basis, prepare and update the Project reports as per donor template
- On a monthly basis, contribute to the variance analysis of the Anticipated Results
- Prepare reports for review by management upon partner expenditure verification visits
- Prepare presentations for internal review meetings
- Compile information for internal and external audits
- Coordinate the expenditure verification exercise, special audits and respond to the audit issues raised, as well as monitor the implementation of the issues raised in the Management Letter
- With support from the Head of Finance and Administration, lead the coordination of the annual audit of the SMEs and SHA Institutional Audit
Other Duties
- Prepare monthly work plans and work-updates and share with the Team Leader and Head of Finance and Administration.
- Active member of the Agrifi Task Team
- Any other duty that may be assigned from time to time
Key Relationships:
Internal
- Team Leader
- Portfolio Managers
- Finance Officer and other Project Accountants
- Other Country Finance and Administration staff
- Other country programme staff
- HQ Finance team
External
- Staff from partner organizations both finance and programme staff
- Service providers
Knowledge, Experience and Other Requirements:
Essential:
- Must have a Bachelor’s degree in Accounting / Finance and should have certified qualification (CA, ACCA, CIMA, CPA) and preferably, be a member of a recognized professional accounting institute
- Five years practical experience in Financial Accounting, at least three of which should be in grants management.
- Proficient in Microsoft Office, spreadsheet applications and computerized accounting systems
- Demonstrated financial advisory, operational and analytical skills including high level of organizational, problem solving and facilitation skills;
- Demonstrated experience in donor fund projects, undertaking risk assessments, internal audits and/or assessing internal controls.
Desirable:
- Results-orientated with excellent communication skills, as well as curiosity and initiative
- Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
- Attention to detail and the ability to produce timely and accurate reports
- Ability to work as part of team across different cultures
- Good analytical skills
- Previous experience of managing USAID, EU and/or other donor funding
- Experience working with organizations in partnership arrangements
HOW TO APPLY:
If you are interested in the position and have the right skills and attributes, please download the Application Form and fill it in. Upload this form along with your CV and covering letter to our Online Recruitment Platform.
If you are experiencing any problem with submitting your online application please visit this link for assistance: https://bit.ly/SHA_TechSupport1
Please note incomplete applications will not be considered for shortlisting.
Closing date is Wednesday 28th September 2022 at 5pm
Please note that Self Help Africa Kenya advocates for equal opportunity and does not require applicants to pay any fee at whatever stage of the recruitment and selection process. Canvassing will lead to automatic disqualification.
Self Help Africa is committed to the highest possible standards of openness, transparency, and accountability in all its affairs and is completely against fraud, bribery, and corruption. All employees are bound by code of conduct, child protection and conflict of interest policies.
Any candidate offered a job with Self Help Africa will be expected to sign Self Help Africa’s Safeguarding Policies and Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
Police vetting is required.
All applicants are encouraged to read through the following safeguarding policies as you make your applications:
Women applicants are highly encouraged; Self Help Africa is an Equal Opportunities Employer… https://selfhelpafrica.org/ie/agrifi-programme-accountant-based-in-nairobi-kenya/
