Job Vacancy for a Procurement Officer
The Procurement Officer is responsible for communicating with suppliers and procuring project material and services with guidance from the procurement Manager. She/he will work with procurement manager in soliciting the procurement requirements from suppliers and carry out procurement practice with integrity through fair and open competition. In addition, she/he will demonstrate compliance with applicable requirements (AMURT policies, USAID regulations) and ensure that the technical efforts in procurement adhere to the standard operating procedures and good business practice.
- Oversee procurement including preparing the quarterly/annual procurement plan, determining procurement requirements, identifying the most appropriate procurement alternative, inspecting goods or verifying services, and monitoring the use and disposition of goods.
- Respond to procurement requests from the program staff related to supplies, materials, and other items for program beneficiaries and activities.
- Issue bid invitations and RFQs.
- Ensure that AMURT and donor-USAID procurement procedures and regulations are followed, particularly that all procurements are:
- Fully and transparently documented through purchase requests, purchase orders, request for quotation, Comparative Statements, Bid Analysis, Invoices and Delivery Reports.
- Done in timely and cost effective manner, and at the best value possible, while maintaining product quality (Value for money)
- Implement procurement tracking log and associated database or other tracking tools as requested.
- Review procurement documentation from program teams and check for accuracy and compliance with AMURT and donor policies and procedures.
- Provide technical support and training on procurement for AMURT program staff, especially for the Procurement and administration Officers.
- When there are procurement delays, develop solutions in consultation with the project team.
- Maintain a database of good, reliable suppliers for different categories of supplies, services, and goods (pre-qualification).
- Maintain a proper procurement filing system for bids and tenders.
- Inform supervisor of all market developments and procurement issues through briefings and
- Support in asset management
- Secretary to the procurement committee
- Prepare tender documents, notices, contract documents and proposals including USAID’s SAM search on vendors
- Participate in Stock taking exercise
- Undertake supplier rating and appraisal and conduct regular market surveys.
- Raise LPO with the Finance Department for payments of goods, services and works procured.
- Minimum five years’ previous experience in a similar position, preferably with an INGO.
- At least a B.A. degree in a relevant field in procurement and supply chain.
- Member of a professional body KISM or CIPS
- Knowledge of USAID procurement procedures and knowledge of federal and AID acquisition regulations is desirable.
- Strong administrative and reporting skills.
Interested applicants are encouraged to email a letter of application and updated CV to jobs@amurtafrica.org by 17th May 2021
For more details: https://www.amurtafrica.org/job/procurement-officer/
