Position Title: Internal Auditor, Action Against Hunger International

Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 8 countries: Kenya, South Sudan, Tanzania, Uganda, Ethiopia, Somalia, Zambia and Haiti. Action Against Hunger-USA has over $92 million in programs, and approximately 2000 staff based in in the various country offices and the three Head Quarter Locations of New York City, Washington D.C, Nairobi. Additional growth is anticipated.

Summary of the Position

The role will primarily involve providing the Regional Director, the HEARO board and Countries Directors/Senior Management Teams with independent, objective assurance that the key risks facing the Country Offices are being identified; appropriately mitigated and that both mitigating and control systems are operating as intended.

Purpose

To design, implement and monitor internal audit function for ACF USA in compliance with approved policies, procedures and processes, donor requirements and international accounting/ auditing standards. The role will provide assurance and guidance to management when developing action plans to address weaknesses identified.

Engagement

Collaborates with key stakeholders to provide an independent evaluation of the Country offices and HEARO Office Operational, Governance activities with an objective to effectively mitigate identified compliance risks and ensure policies, procedures and processes are adhered to in all operations and governance activities of the ACF USA.

Delivery

To execute quality internal audits, grants audits, special reviews and investigations in a timely manner through overseeing the planning and scheduling of the work, preparation of the reports, identifying the risk areas and making appropriate recommendations for improved governance, risk management and internal control.

Essential Role duties

Implement Internal Audits, Grant Audits, special reviews and investigations and ad hoc assignments as required, both at HEARO and across different countries within the region

• Primary responsibility for managing the day-to-day activities of the Internal Audit function in planning and performing financial, operational, and compliance audits.
• Research and assess the different countries’ governance, risk management and internal control processes effectiveness and appropriateness to achieve the Organization’s objectives and report on areas of improvement using the internal audit report
• Assist Regional Director with planning Country Offices’ Internal audits, grants audits, special reviews and investigations.
• Travels to Countries to conduct Internal Audits, grants audits, special reviews and investigations.
• Draft audit findings that clearly describe the conditions, criteria, cause and effect and recommendations to correct identified deficiencies. To work with various country management to develop action plans to address findings identified during Internal Audit, special reviews and investigations.
• Share draft internal audit reports with Countries Directors, Regional Director and the Audit and Risk Management Committee summarizing the work performed.
• Planning, monitoring and quality review of assurance engagements on key systems, processes, policies and controls carried out at the Country level.
• Carry out internal audit webinars for new staff as well as developing and reviewing training material relating to Compliance, Anti-Fraud, bribery and Corruption.
• Acts as link with external auditors when needed.
• Leads with follow up of fraud, bribery and corruption, misuse of resources allegations as well as conduct investigations of irregularities discovered by internal and external audit reviews
• To undertake non-audit work for management if required, e.g., a project, investigation or short assignments.

Development and review of Internal Audit department’s plans, processes and procedures.

• To ensure Internal Audit departmental processes and procedures are applied when carrying out assignments.
• Assist in continuously improving the Internal Audit function process through new/improved tools and techniques and staying abreast of changes in Global Internal Auditing standards.
• Play a critical role in the preparing and successful delivery of the Annual Audit Plan for HEARO for presentation to the HEARO Board and the Regional Director.
• To maintain adequate knowledge of technical developments in accounting, audit and corporate governance.
• Review of audit and compliance policies, procedures and processes.
• Ensure development of the annual objectives of the Internal Audit function in the region are in line with the Annual Audit Plan and HEARO Strategic Pillars.

Establish working relationships with management.

• To ensure that audits are carried out with professionalism and an appropriate level of communication with the relevant management team before, during and after the audit.
• Maintains relationships with senior management to develop and maintain an understanding of organizational and country processes, their challenges and risks and improvement initiatives;
• To promote a clear understanding of the role of Internal Audit function.
• Provide ad hoc advice and guidance to managers and staff at all levels, which can sometimes be done through delivering training sessions.
• Actively participates in Regional and other leadership meetings to provide strategic input on risk management

Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.
• Value and respect all cultures.

Our Core values.

In this position, you are expected to demonstrate Action Against Hunger-USA-USA’s five core values

Respect – we work with compassion and dedication, treating everyone the same way we expect them to treat us.

Integrity – we believe that being honest and fair is integral to every aspect of our work; conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.

Creativity – we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.

Excellence – we strive to provide services that meet, and even exceed, the expectations of our stakeholders (populations in need, staff, communities and donors).

Empowerment – we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions.
• Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
• Must be able to travel as required for standard domestic and international business travel as well as to the country offices if appropriate. Based on the country office needs, the time spent on field trips will be a minimum of 30% of his/her working time. While visiting the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.