Request for Proposal for Provision of Consulting Services to Conduct a Baseline Survey on the Income of Coffee Farmers in Embu County- Kenya Good Neighbors

REQUEST FOR PROPOSAL NO: KGN/RFP/01/2022

Introduction
Kenya Good Neighbors is an International, Humanitarian and Development NGO in General Consultative Status with the United Nations Economic and Social Council (UN ECOSOC). Our greatest mission is to improve the lives of others- especially those of children- through education, community development, health and sanitation and disaster
relief projects.

Kenya Good Neighbors (KGN) was established in Kenya on 14th December 1995. Kenya Good Neighbors is currently operating projects both in rural and urban areas. In urban areas, we have Korogocho CDP which is in Kasarani Sub-County, Dandora CDP which is in Njiru Sub-County and Mukuru CDP is within Makadara Sub-County. We also have rural projects in Trans Mara Sub-County (Meguarra CDP), Gucha Sub-County (Ogembo CDP), Kajiado Central Sub-County known as (Bissil CDP) and Rarieda Sub County (Rarieda CDP). KGN also established various special projects at the community level including Mwamba Oibor in rural area, Kajiado County, Cereal Project in Trans Mara Sub County, Green Light Project in Urban area, Nairobi County and currently coffee project in Embu County.

Coffee project
Kenya Good neighbors has been working with coffee farmers in Runyenjes sub county, Embu County. KGN has been collaborating with Kirurumwe farmers’ cooperative society in project implementation to support farmers to increase their household income. KGN has been in consultation and collaborating with Embu County relevant government agencies. So far Kirurumwe cooperative society has a membership of 4,596 farmers and has been in operation since September 1963.

Embu County is fully qualified to grow a lot of high-quality coffee. However, the poverty rate of Embu is about 40% because of a lack of society-economic support and insufficient coffee industrial infrastructure. After the COVID-19 outbreak, micro-farmers got poverty severer. Therefore, this project plans to repair coffee processing facilities, give farming and quality control training and financial training, and expand distribution channels to support farmers to increase their household income. Also, this project plans to research alternative farming methods to make possible sustainable farming in climate change.

Terms Of Reference

Scope of works
Place of performance
Services under this solicitation shall be performed within Makengi Sublocation in Runyenjes Sub County, Nairobi

Period of performance and estimated level of effort
All services required under this solicitation will be delivered for a period of 3 months.
The estimated level of effort shall be approximately Ninety (90) Days.

Objectives of the consultancy
Main Objectives
The purpose of this consultancy is to conduct a baseline evaluation on the understanding the level of coffee farmers’ income at the household level and coffee production rate per coffee tree to inform the Kenya Good Neighbors on the appropriate interventions to take to increase income from coffee farmers per household among Kirurumwe farmers
cooperative society members. Then set a business model based on the final report to scale up the project

SPECIFIC TASKS
The selected consultant will develop an inception report and relevant evaluation questionnaire to collect data on the following thematic areas:
a) Coffee farmers’ income from coffee, other crops (Investment per unit area, sales figures, net income)
b) Coffee production yield per household per tree (Planted distance per unit area is meaningful. The number of trees per unit area, productivity per unit area)
c) Coffee production yield per land size in acres (the number of coffee trees)- World/national/local average productivity data
d) Change of land size for coffee farming over last 10 years in Kenya and the project target area (local)
e) Type of coffee variety (Price, demand and supply, productivity and net income by the variety)
f) Cost of farm inputs analysis including types of labor in use and sources of seedling
g) Improvement rate of quality of green beans for each processing level
h) Coffee production yield per old tree per young tree
i) Product loss rate in each processing and managing step, including condition of
processing facilities (pulper, drying beds)
j) Sectoral value addition ->Analysis value addition point in whole value chain process from production to consumption
k) Impact of climate change on coffee production in Kenya and Worldwide
l) Alternative farming methods in use and inputs in current use, which is considered high quality, sustainability and eco-friendly (to adapt the climate change in local context)
m) The domestic coffee market, demand, potential distribution channels, and marketing research on the current coffee supply chain in the domestic market, including margin per each coffee value chain
n) The international coffee market and demand for Kenyan coffee

Submission Instructions 

Documents Comprising the Proposal
The Proposal shall comprise of the following:
A. Mandatory Documents which shall comprise:
i. Certificate of Registration
ii. Up to date CR12 Form iii. Tax Compliance Certificate iv. KRA Pin Certificate v. Utility Bills vi.Litigation History vii.
Organogram

B. Technical Proposal made up of the following
i. Proposal Cover Sheet  ii. Consultant’s Organization and Experience
iii. Description of Approach, Methodology and Work Planning for Deliverables
iv. Tools for data collection/formulation of Questionaries
v. Team Composition, Assignment, and Key Experts’ Input with Cvs attached and Professional Licenses If any vi.
References from previous work which shall include;
a) Customer Contact
b) Contract Agreement
c) Recommendation Letters
d) Comparability to this solicitation

C. Financial Proposal

The firm shall deliver the Proposals in a single sealed envelope, or in a single sealed package, or in a single sealed container bearing the name and Reference number of the RFP, addressed to the Procuring Entity and a warning “DO NOT OPEN BEFORE 5TH APRIL 2022 AT 4.00 PM”. The Proposals shall be delivered to the procuring entity
premises which is along 3rd Sunrise Avenue in Ruiru off Eastern Bypass.

Read and download the full terms of reference at: https://goodneighbors.ke/tenders/