Position Title: Finance Associate- Maternity Cover, Urgent Action Fund-Africa (UAF-Africa)

Department: Finance & Operations
Position: Location Nairobi, Kenya
Reporting to: Director of Finance & Operations
Period of Cover: 4 Months (April – July 2022)

Urgent Action Fund-Africa (UAF-Africa) is a consciously feminist and women’s human rights pan- African Fund, registered in Kenya and Zimbabwe. Operating as a virtual organization, the Fund boasts of strategic presence in Africa’s five sub-regions- East Africa: Nairobi-Kenya, Kampala-Uganda, and Addis Ababa-Ethiopia; North Africa: Cairo-Egypt; Central Africa: Bujumbura- Burundi; Southern Africa: Harare-Zimbabwe, Lilongwe-Malawi, Antananarivo, Madagascar, Johannesburg & Capetown-South Africa, Francistown-Botswana; and West Africa: Benue State -Nigeria and Parakou-Benin and Yaoundé and Doula Cameroon and Lomé, Togo. Recognizing the need to move resources rapidly on a continent where opportunities and threats arise and decline quickly, UAF-Africa uses a Rapid Response Grant making mechanism to support unanticipated, time sensitive, innovative, and unique
initiatives that promote women’s agency in democratic governance, economic, environmental and climate justice, natural resources governance and conflict transformation while protecting their personhood, integrity, and rights.

UAF-Africa seeks a Finance Associate who will translate UAF-Africa’s strategic plans into effective social justice initiatives and results. Guided by feminist principles and values, the Fund advocates for women’s equality, not only as a matter of human rights, but also as a fundamental prerequisite for social change, global security, and sustainable peace. In addition to her core business of Rapid Response Grant making, UAF-Africa also runs alliance building and advocacy initiatives in collaboration with other social justice organizations.

Responsibilities
Financial Management Support
• Preparation of payment vouchers after validation of the underlying documents
• Ensure that cheques are properly delivered, and receipts are filed
• Updating the cashbooks and carrying out monthly bank reconciliations
• Recording all transactions on QuickBooks
• Filing monthly statutory returns.
• Establishing the cash requirements for the office and ensure timely accounting and replenishment of petty cash.

Prepare the petty cash vouchers and ensure the supporting documents are complete.
• Ensuring that all accounts records are filed in an orderly manner.
• Assisting in the production of the monthly accounts.

Programmes and Administrative Support
• Logistical support for travel, visa applications, participation, and various bookings for our convening and staff retreats.
• Managing the purchase, distribution, use and repairs of all office equipment e.g., computers, printer/scanner, fittings etc.
• Maintaining and managing a suitable stock of office stationery.
• Updating the fixed assets register & office equipment list and ensure safe use/custody.

Ensure all our equipment and the car is insured
• Working with IT service providers ensuring that all computers have appropriate software, back-ups, and antivirus and so on.
• Overseeing all administrative filing and records, and archiving
• Providing support to the office in all administrative matters
• Managing the Office Assistant
• Undertaking any other duties that may be requested by the Director of Finance & Operations.

Other Responsibilities

  • Providing periodic reports for internal/external communications to the team and other stakeholders.
  • Assisting the Finance team to prepare finance reports for presentation to the Board as and when required.
  • Maintaining open and fluid communications with all vendors and contractors.
  • Any other responsibilities as assigned by the Executive Director.

Knowledge, Skills, and Abilities
The ideal candidate shall have:
• Bachelor’s degree in Business Studies/ Accounting or equivalent
• Completed the CPA exams
• Proficiency in Microsoft and QuickBooks
• 3-4 years relevant work experience
• Good oral and written communication skills

Preferred

  • Working knowledge of feminist and women’s rights organizations and movements.
  • An appreciation of gender equality and women’s rights issues, particularly in the African settings.
  • Ability to interface sensitively with people from various social, economic, political, cultural, and religious backgrounds.
  • Budget and financial management skills- familiarity with grant making is an added advantage.

Work Environment

  • This is a regional position that may involve some regional travel.
  • African women are strongly encouraged to apply.

The position is based in Nairobi, Kenya.

How to apply
Candidates interested in applying for this role need to register on UAF-Africa website & apply for this role using the below link: http://uafahrrec.peopleshr.com/

Applications will be reviewed, and interviews done on a rolling basis until the position is filled. UAF-Africa will only respond to candidates who are short-listed for interviews. Applications Deadline 31 March 2022

No phone calls please.

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