Procurement and Logistics Officer needed at Catholic Medical Mission Board (CMMB)

We believe in a world in which every human life is valued, and health and human dignity are shared by all.
We believe that access to quality healthcare is a basic human right. For more than 100 years, we have worked with
global partners to deliver locally sustainable, quality healthcare solutions to women, children and their communities. We’re ready to make it 100 more.

We believe change starts with her.
We work tirelessly for women’s and children’s health because they are disproportionately affected by illness and
poverty. We know that healthy, educated, and empowered women are better able to raise healthy, educated, and
confident children, and that communities depend on their livelihoods. We’re making an impact – learn more.

Building around a new CHAMPS (CHildren And Mother PartnershipS) model, CMMB will work at both the community and clinical levels in these targeted communities to strengthen health services and address the leading causes of maternal and child death. In addition, CMMB will expand its volunteer program to strengthen health care delivery in CHAMPS-supported facilities and will engage with the pharmaceutical industry to help meet the needs of CHAMPS communities and facilities.

CMMB is committed to learning and evolving in order to successfully achieve impact in its strategy and will have
strong vertical and horizontal team structures in alignment to the global strategy in order to encourage accountability, communication, and effective project management.

We believe in people.
We strive to live out our core values of collaboration, love, excellence and respect every day. We provide our employees with a competitive salary and a meaningful benefits package, with opportunities to learn and grow. We
especially encourage all persons of diverse backgrounds to apply. Read more from our President & CEO below.

Department Summary
CMMB’s Finance and Administration Department plays a critical role in ensuring that CMMB efficiently and
effectively utilizes its resources in achieving its program goals through least cost and value for money. The Department strives to ensure that all expenditures are in compliance with both CMMB policies, donor requirements and National laws. Through a team of dedicated staff, the team upholds utmost integrity, honesty and love in the execution of their roles to achieve CMMB’s vision, mission and core values.

CMMB has been working in Kenya for almost 15 years. CMMB works to ensure that the most vulnerable populations, especially mothers and children, have access to quality services in health care, health promotion
and illness prevention.

Overview
Reporting to the Senior Finance and Administration Manager, the Procurement & Logistics Officer’s role is to
provide logistical, procurement and hands on support to all related to formulation, planning, budgeting, implementation, monitoring, compliance, reporting and closeout activities for program and office operations.

Responsibilities
▪ To be responsible for processing procurement requests in accordance with the CMMB Kenya procurement
policy.
▪ Provide comprehensive guidance on and ensure full implementation of CMMB’s logistics, procurement and
administrative policies and procedures and related donor compliance requirements
▪ Responsible for follow up and timely delivery of supplies to the field sites in line with project implementation.
▪ To be responsible for establishing detailed requirements for office supplies, equipment and other goods required for workshops and meetings.
▪ Ensure that requisite quotes are obtained from the list of approved suppliers and ensure that such purchases are adequately supported by Local Purchase Orders (LPOs), Invoices and Delivery notes.
▪ Manage the organization’s fleet and ensure field fleet security by making necessary arrangements or coordinating any evacuation that may be needed
▪ To be responsible for coordinating travel and accommodation for project staff, volunteers and visitors by making relevant travel arrangements and hotel bookings. Liaise with the approved travel agents to source tickets in accordance with the approved procedures.
▪ Ensure there is an up-to date stores inventory and stationery records.
▪ Ensure procurement and administration documents are scanned and filed accordingly.
▪ Developing, updating and overseeing the application of appropriate quality control in procurement.
▪ Ensure compliance with regulations, policies and practices in the implementation of procurement activities.
▪ Prudently ensure that CMMB gets value for money for all the good and services without any quality compromise.
▪ Ensure that CMMB conducts business with compliant suppliers of goods and services by conducting due diligence on them.
▪ Take lead in the preparation and initiation of annual procurement plans.
▪ Take lead in developing a pre-qualified suppliers list.
▪ Prepare payment requests for all purchases of goods and services, review and ensure all supporting documents including contracts are attached.
▪ Preparing and processing tender documentation and applications.
▪ Ensure implementation of tender and procurement committee decision.
▪ Ensure disposal of obsolete equipment, tools and according to CMMB guidelines

Qualifications
▪ You have a degree in a related business field with at least 5 years post qualification work experience in a similar role.
• You must be a registered member of the Kenya Institute of Supplies Management or Chartered Institute of
Purchasing and Supplies (CIPS)
▪ You demonstrate good working knowledge of procurement and stocks management.
▪ Knowledge of working with donor funded projects will be an added advantage.
▪ Advanced knowledge of Microsoft Word/Excel/PowerPoint required, knowledge of Accounting software will
be an added advantage.

Behavioral /attributes
▪ You possess strong interpersonal and negotiations skills with the ability to network and develop strong business relationships.
▪ You have high level of integrity.
▪ You have ability to work under minimum supervision.
▪ You have excellent communication and customer service skills.
▪ You have sound judgment about budget and planning.
▪ You have strong attention to detail and maintaining a timely and efficient work flow.
▪ You have strong interpersonal skills; courtesy, tact and patience.
▪ You have the ability to multi-task and to prioritize work amidst competing demand
• You are comfortable working for a faith-based organization.
• You believe in CMMB, where we’re going, and what we can do together to achieve Healthier Lives Worldwide.

How to apply
Visit our careers page https://cmmb.org/careers/ for more information and to apply.
All applications must be received by 29th December 2021.