Invitation for Prequalification
1.1 Introduction
RCK is a national NGO that was established in 1998 and its mission is to protect and promote the rights and dignity of refugees, IDPs, other forced migrants and host communities through enabling programs of legal aid, awareness creation and advocacy. It has offices in Nairobi, Dadaab refugee camp, Kakuma refugee camp, Kalobeyei settlement and Garissa Township. The organization invites applications for prequalification from interested vendors, including current suppliers, for the supply of goods, works and services to the organization for the period January 1, 2022 to December 31, 2023. The purpose of this exercise is to promote supplier partnership, accountability and to improve on the quality of products and services while achieving the most competitive prices. RCK maintains high procurement standards as per its values as it provides humanitarian service to its persons of concern.
1.2 Categories
RCK invites applications for prequalification from eligible bidders for the supply of goods and services in the under listed categories for the year 2022 – 2023:
| Reference No. | Description |
| CATEGORY A | SUPPLY OF GOODS |
| RCK/A/01/2022/3 | Supply and delivery of Computers, printers, ICT Hardware/software and other IT Equipment Supplies. |
| RCK/A/02/2022/3 | Supply of office and Kitchen furniture, fittings and equipment |
| RCK/A/03/2022/3 | Office and food supplies – e.g. milk, bottled drinking water, sugar, snacks, detergents and toiletries. |
| RCK/A/04/2022/3 | Supply, repair, cleaning and maintenance of assorted office furniture, fittings including window blinds and curtains |
| RCK/A/05/2022/3 | Supply Fire Fighting Equipment |
| RCK/A/06/2022/3 | Supply and disposal of sanitation services |
| RCK/A/07/2022/3 | Provision of other goods/supplies – (where not in the above category- check with RCK office before picking this category) |
| CATEGORY B | SUPPLY OF SERVICES AND WORKS |
| RCK/B/08/2022/3 | Provision of workplace counselling services |
| RCK/B/09/2022/3 | Maintenance and servicing of computers and printers |
| RCK/B/10/2022/3 | Editing and material translation services i.e. English to either/or Swahili, Oromo, Amharic, Somali, Ng’artukan and French |
| RCK/B/11/2022/3 | Repair & maintenance services of office and kitchen equipment, safe, Telephone, PABX, generator, fridge water dispenser microwave etc. |
| RCK/B/12/2022/3 | Provision of air ticketing services |
| RCK/B/13/2022/3 | Website development/hosting and maintenance services |
| RCK/B/14/2022/3 | Provision of parcel delivery services and courier services |
| RCK/B/15/2022/3 | Provision garbage collection services |
| RCK/B/16/2022/3 | Provision of voice, data communication, network Video conference/film purchase or hire |
| RCK/B/17/2022/3 | Provision of outside catering services |
| RCK/B/18/2022/3 | Repairs and maintenance of office and kitchen furniture, fixtures and fittings |
| RCK/B/19/2022/3 | Provision of research, training and other consultancy services |
| RCK/B/20/2022/3 | Provision of Conference and Seminar Facilities |
| RCK/B/21/2022/3 | Provision of occupational Health, safety & firefighting training services |
| RCK/B/22/2022/3 | Provision of fumigation & pest control |
| RCK/B/23/2022/3 | Provision of asset tagging/coding/valuation services |
| RCK/B/24/2022/3 | Provision of human resources consultancy services |
| RCK/B/25/2022/3 | Provision of transport services |
| RCK/B/26/2022/3 | Provision of other services-– (where not in the above category- check with RCK office before picking this category) |
| CATEGORY C | HIGH VALUE/FREQUENCY SUPPLIES/SERVICES |
| RCK/C/27/2022/3 | Supply of office supplies i.e. printing papers, files, staples, ink, tonners, computer accessories and Personal Protective Equipment (PPEs) |
| RCK/C/28/2022/3 | Maintenance of motor vehicles including provision of spares, servicing and repairs |
| RCK/C/29/2022/3 | Supply of Motor vehicle fuel & lubricants |
| RCK/C/30/2022/3 | Provision of creative design, printing of promotional materials (umbrellas, caps, t-shirts, letterheads books, posters lessos, certificates, business cards, banners, teardrops and brochures) |
| RCK/C/31/2022/3 | Maintenance and support of computer software and systems including Office Dynamics, client data management systems |
| RCK/C/32/2022/3 | Provision of security and guarding services |
| RCK/C/33/2022/3 | Provision of general insurance services |
| RCK/C/34/2022/3 | Provision staff Health Insurance cover |
| RCK/C/35/2022/3 | Provision of Audit Services – project & institutional audit |
| RCK/C/36/2022/3 | Provision of teambuilding services |
| RCK/C/37/2022/3 | Consultancy- Provision of legal services including pro bono services to refugees and asylum seekers |
| RCK/C/38/2022/3 | Provision of Monitoring services |
| RCK/C/39/2022/3 | Consultancy – Provision of other services– (where not in the above category- check with the office before picking this category) |
| END |
1.3 Prequalification Documents
Interested candidates may download Pre-qualification of supplier’s forms from RCK’s website. Thereafter present the unfilled form(s) to RCK’s offices during workings hours from 9.00AM – 4.30PM) and Friday (9.00AM – 1.00PM), to have it or them serialized with tender number and stamped and pay a non-refundable fee of KSH 3,000 or 5,000 per category as specified below:
| 1. | Category A | – | Kshs 3,000 |
| 2. | Category B | – | Kshs 3,000 |
| 3. | Category C | – | Kshs 5,000 |
The fee is to be paid at RCK offices during working hours: Monday to Thursday (9.00AM – 4.30PM) and Friday (9.00AM – 1.00PM), obtain official receipt(s) and tender Number.
The completed pre-qualification documents clearly indicating tender number and category MUST be submitted both electronically and physically to RCK offices. The electronic copies should be sent to procurement@rckkenya.org. While the hard copy should be placed in plain, sealed and separate envelopes (each category MUST be submitted in a separate envelope) and the envelope clearly labelled as below:
PRE-QUALIFICATION OF SUPPLIERS 2022-2023:
CATEGORY DESCRIPTION… (e.g. Category A and NO…… (e.g. RCK/SG/01/2022/3) and addressed to:
Procurement Committee
Refuge Consortium of Kenya
P.O. BOX 25340-00603
NAIROBI
to be deposited in the TENDER BOX at any of RCK offices in Nairobi, Kakuma, Dadaab or Garissa. They should be received on or before November, 25th 2021 at 9.00am. A copy in PDF form MUST be sent to procurement@rckkenya.org on or before the stated closing date and time.
Bids will be opened immediately thereafter in the presence of the bidders who choose to attend or their representatives at the Refugee Consortium of Kenya.
Refugee Consortium of Kenya reserves the right to accept or reject any or all bids and is not bound to give any reasons for its decision.
For all details: https://www.rckkenya.org/prequalification-of-suppliers-for-20222023-period/
