National Consultant to Develop an Induction Manual for New Amkeni Grantees
Reference: KEN/IC/054/2021
1. Background
Amkeni Wakenya is UNDP-K’s flagship project focused on strengthening civil society organizations involved in
promotion of democratic governance and human rights, in line with Sustainable Development Goal (SDG) 16.
Since inception of the second phase of Amkeni Wakenya (2015-2022), Amkeni has so far supported over 70 CSOs
with grants and technical support. Amkeni usually awards grants through a competitive process entailing
publication of calls for proposal, followed by a rigorous selection process and due diligence. Upon the award of a
grant, the project management unit (PMU) of Amkeni usually organizes induction workshops for new grantees to
build their respective capacity in project and financial management as well compliance with UNDP grant
management rules.
So far, the induction workshops are organized virtually of in-person (depending on the COVID-19 risk) and
facilitated by in-house facilitators drawn from the various UNDP departments. Typically, the presentations explore
such content as; Overview of UNDP and Amkeni Wakenya; contracting rules; financial management rules;
procurement rules; monitoring and evaluation; reporting; ethical and integrity issues. The facilitators rely on
customized learning materials that are usually delivered by way of PowerPoint presentations. These materials also
serve as handouts to support post-workshop learning.
This approach to conducting the induction workshop has its limitations. First, the training materials are not
standardized and therefore the impact of the same on the learners depend on the effort and style of the facilitator.
Therefore, where a facilitator is not diligent enough, the content in the learning materials will be inadequate for
the task. Secondly, with the introduction of virtual training sessions in response to the COVID-19 crisis, the
facilitator-learner interface is minimized and therefore opportunity for interactive learning is impeded.
There is therefore risk of knowledge loss or transfer challenges.
Thirdly, post-workshop learning is usually undermined by failure by facilitators to furnish trainees with learning
materials or loss of the same. Fourthly, with the rather high level of staff turnover exhibited by grantee
organizations, there is risk of institutional memory, if the departing staff do not share the induction learning
materials with their incoming colleagues.
Therefore to make the learning experience of inductees more holistic and permanent, Amkeni Wakenya is seeking
a consultant to develop induction manual as a learning materials for facilitating inductions workshops and
supporting the post-workshop learning phases.
II. Objective of the Service/Work
The overall objective of the Consultant is to develop comprehensive and responsive induction manual to augment
training and foster post-training learning processes for new Amkeni grantees.
III. Scope of the Service/Work
The Consultant is expected to discharge obligations against the terms of reference as set out below:
• Assess the training needs of new inductees.
• Review existing learning materials, methods and approaches used in induction workshop for identification
of gaps
• Develop an induction manual documenting existing knowledge and approaches as well as incorporating
best practices.
• Pilot the induction manual with Amkeni grantees and incorporate any new insights into the final manual.
The Consultant shall work in close consultation with the Project Manager, and the entire team at Amkeni Wakenya.
IV. Expected Outputs/ Deliverables
The proposed 20-day consultancy to be implemented within a two (2) calendar month period.
Deliverables are as follows:
1. An inception report detailing methodology, approaches, schedule of activities and requirements for
undertaking the consultancy;
2. A draft induction manual;
3. A final induction manual incorporating feedback from the pilot exercise.
V. Methodology/Approach of the Assignment
The overall objective of the consultancy is to develop comprehensive and responsive induction manual to
augment training and foster post-training learning processes for new Amkeni grantees.
The Consultant is expected to:
• Undertake needs assessments of the Amkeni inductees;
• Review existing learning materials, approaches and practices;
• Develop induction manual;
• Pilot the draft manual before finalization.
VI. Location, Duration and Timeframe of the Work/Deliverables/Output
This Consultancy assignment is expected to be completed within a period of 20 (twenty) working days but
within a period of two calendar months.
VIII. Competence and Expertise Requirements
Required Qualifications and experience (Expertise)
• Masters Degree in project management, organizational development, finance, business management or
relevant social science;
• At least 5-10 years extensive professional experience working in the area of grants management, project
cycle management and organizational development;
• Extensive experience in facilitating organizational development processes for civil society organization
grantees, preferably in the democratic governance sector;
• Track record in development of learning materials (manuals, guidance notes, guides etc) for civil society
organizations;
• References for Past Performance including contact Person and working details such as, phone and email;
• Familiarity with the UNDP grant management processes is a significant advantage;
• Strong work ethic characterized by open-mindedness, ability to co-create and work with others and
desire to achieve results is critical.
(XII) Application Process
Interested and qualified candidates should submit their applications which should include the following:
1. Detailed Curriculum Vitae
2. Proposal for implementing the assignment – template provided
3. Offerors letter to UNDP- template provided
Note: Email attachments must not exceed 5MB. Please split files if they exceed this size.
Note: The successful applicant will be required to complete a UNDP Personal History Form (P11) form prior
to contracting.
Applications should be sent to consultants.ken@undp.org to reach us not later than 5.00 P.M on Thursday, 04 November 2021(Kenyan time – GMT+ 3.00)
Please quote: “KEN/IC/054/2021 – Develop an Induction Manual for New Amkeni Grantees” on the subject line.
For full detailed documents visit; https://procurement-notices.undp.org/view_notice.cfm?notice_id=84814
