Job Title: Supply Chain/Admin Volunteer – IRC

Sector: Supply Chain

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Samburu, Kenya

Work Arrangement:

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Job Purpose/Objective

The Supply chain/Admin volunteer is responsible for maintaining the interior of the IRC Samburu Office in the condition required by the lease agreement and ensuring cleanliness of the office & compound. As well, they will provide support in Admin, Reception & Procurement Dept.

Key Responsibilities

Supply Chain/Admin Volunteer duties:

  • Sits at the reception desk and receives visitors.
  • Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
  • Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
  • Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation.
  • Ensures proper filing of all documentation that needs to be filed.
  • Ensure timely collection of utility bills for payment.
  • Prepares monthly payment requests for office drinking water, office milk and any other payment requests for administration department.

Procurement and Warehousing:

  • Assist with procurement requests emanating from the IRC Samburu Office through tracking, scanning and follow up for approvals.
  • Receives and records all invoices and delivery report received from the warehouse & Suppliers and distribute to relevant department.
  • Leads in store releasing of the necessary items for the IRC Samburu Office.
  • Advise the Supply Chain Officer/Field Manager on procurement-specific issues or improvements.
  • Ensuring that procurement services are carried out in accordance to IRC Kenya and donor-specific polices.
  • Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
  • Ensuring that all Supplies, services, and equipment’s required are delivered in time.
  • In liaison with the driver, collects items from the warehouse for the office use.

Others:

  • Attend to any other duties or tasked delegated by the supervisor or designate.

Qualifications

  • Holder of Diploma/Degree or equivalent in purchasing, supplies and management in business Management, Supply Chain management / computer literate.

Required Experience & Competencies:

  • At least 1 years’ experience in procurement administration, preferably with a non- governmental or humanitarian international organization.
  • Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence through negotiation skills.
  • Demonstrated people skills.
  • High sense of integrity
  • Good writing and organizational skills
  • Excellent computer skills and experience working with procurement software’s.
  • Cultural and diversity sensitivity, commitment and an understanding of the values of IRC and the principles of equal opportunities.

Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Disclaimer:

Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes.

Application: https://rescue.csod.com/ux/ats/careersite/1/home/requisition/45850?c=rescue

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